Executive Assistant at Cititrust Development Partners Limited

Cititrust Development Partners Limited (a member of Cititrust Holdings Plc) is a financial institution with a vision to be one of the leading Investment company in Nigeria.

Job Title: Executive Assistant

Location: Lagos

Job Description

Answering phones and routing calls to the correct person or taking messages.
Gathering of market data and conduct research on behalf of the executive director.
Preparation of slides, technical papers and reports for MPR, seminars etc.
Handling basic bookkeeping tasks.
Filing and retrieving corporate records, documents, and reports.
Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
Support in organizing executive meetings.
Act as the point of contact among other executives, employees, clients and external partners
Manage information flow in a timely and accurate manner
Manage the executive directors’ calendars and set up meetings
Make travel and accommodation arrangements
Prepare weekly, monthly or quarterly reports as required by the executive director but not limited to departmental performance report & improvement initiatives reports, etc.
Format information for internal and external communication – memos, emails, presentations, reports.
Monitor daily performance parameters, as against the targets, and bring up key issues for the attention of the executive director.
Accurately recording minutes from meetings.
Greeting visitors and deciding if they should be able to meet with the executive director.
Using various software, including word processing, spreadsheets, databases, and presentation software.
Reading and analyzing incoming memos, submissions, and distributing them as needed.
Making travel arrangements for the executive director.
Performing office duties that include ordering supplies and managing a records database.
Experience as a virtual assistant.
Opening, sorting and distributing incoming faxes, emails, and other correspondence.
Provide general administrative support.
Act on behalf of and perform other tasks as assigned by the executive director

Job Specification

Minimum of bachelor’s degree from a reputable financial institution.
Minimum of 5 – 10 years’ cognate experience in job functions
Age should be between 30 – 40 years
Attention to detail
Excellent MS Office knowledge
Ability to multitask and prioritize tasks
Outstanding organizational management skills
Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
Excellent verbal and written communications skills
Discretion and confidentiality
Excellent Knowledge of the organization – core values, vision, mission and strategic focus
Sound knowledge of the Financial Services Industry
Deep knowledge of strategy and business architecture