Commodity Tracking System (CTS) Officer at Danish Refugee Council (DRC)

Danish Refugee Council (DRC) is a Danish international non-governmental organisation, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world. DRC is present in more than 30 conflict territories around the world assisting displaced people with shelter, food, income-generating activities, and a wide range of other assistance. It is of utmost importance for DRC to work in compliance with the DRC Accountability and Quality Management system and national legislations. Smooth, reliable and effective operational systems are preconditions for DRC to maintain its position as a trustworthy and reliable partner for our donors and an accountable organisation towards our beneficiaries.

We are recruiting to fill the position below:

Job Title: Commodity Tracking System (CTS) Officer

Location: Maiduguri, Borno

The Position

• The key responsibilities of the Commodity Tracking System (CTS) Officer would be performed under the supervision of the Food Security Manager.

Main Duties and Responsibilities

• To support the implementation of UN-WFP unconditional resource transfer (URT) by DRC.
• Ensure collection of data on the impact of socio-economic, political and cultural trends on concerned food assistance programme.
• Establishment of good communication with WFP on commodity tracking, and to effectively identify the necessary requirements for a commodity management system for WFP food basket.
• Ensure timely consolidation of beneficiaries’ data, physical confirmation of the quality of commodity at point of reception and maintenance of WFP commodity inventory for all DRC locations.
• Request and follow-ups of food dispatch and receipts documents are completed and archived in compliance with DRC standards.
• Training of field and warehouse staff on commodity tracking and ensure proper analysis of commodity report from the field and Warehouse staffs.
• Identification of issues concerning stock storage, movement, monitoring, tracking and to set up an appropriate system for maintaining accuracy, strong control over commodity receipt, waybills distribution and establishment of a system to submit timely and accurate reports to WFP/ Donors to minimize losses.
• Implementation of WFP and DRC policy on food commodity logistics.
• Prepare daily, weekly and monthly plans/reporting of stock balance, stock receipt, waybills and timely reporting to the Food Security Manager and WFP.
• Communicate, exchange information and co-operate with relevant internal staffs and Food Security Manager and Team leaders.
• Maintain detailed and safekeeping of all stock transactions with WFP, and any other duties as assigned by the Food Security Manager and Team leaders.

Relationships

• External: Build strong relationships with donors, partners, networks, and stakeholders.
• Internal: Establish a strong working relationship with the Food Security Manager, Team leaders, logistics, MEAL and finance units and other relevant persons.
• Make decisions on tracking food commodities and food supplements effectively and ensure accurate and timely reporting to DRC and donors.
• Ensure proper handling of food commodities and food supplements to avoid damage and/or spoilage.
• Ensure timely submission of waybills, CPDRs and waybills to DRC and donors.
• Also providing technical input on distribution and reporting of food security activities. Makes decisions around project proposals, ensuring they are prepared and comply with reporting requirements.

Requirements

• Relevant higher education at the College level in Information Technology, Agriculture, Food Science, Nutrition and/Health or related.
• Minimum of 2 years work experience in a humanitarian/recovery context within the food security and nutrition programmes, preferably with an international NGO.
• Strong interpersonal skills and demonstrated ability to establish an effective working relationship with staff, and other stakeholders.
• Ability to work independently and as part of a team to achieve results.
• Excellent communication skills and organizational skills.
• Strong ability to work in a variety of environments and in remote locations without communication or amenities.
• Remains productive when under pressure with the ability to prioritize effectively, and respects and adheres to deadlines.

Desirable:

• Familiar with FSL context in Northeast Nigeria.
• Ability to communicate fluently in Hausa and English language.

IT Competency Required:

• Competency in Kanuri and/or other local languages appropriate to the target population.

Conditions

• Availability: ASAP
• Salary and conditions: In accordance with Danish Refugee Council’s Terms of Employment;
• The income will be subject to statutory deductions as per applicable Nigeria laws. The employee is responsible for tax returns.

Application Closing Date
16th February, 2020.