Admin Officer at Willers Solutions Limited

Willers Solutions Limited – Our client in the Oil and Gas Sector is recruiting to fill the position below:

Job Title: Admin Officer

Location: Lagos

Job responsibilities

Provide administrative support to direct report manager.
Responsible for prompt and accurate Travel and Visa booking arrangement.
Book reservations for travel, hotels, rental cars, and special events etc.
Proactively manage and ensure company fleet maintenance, driver management and routine / non-routine vehicle maintenance.
Provide support services including arranging for meeting room, preparing required materials and coordination of all meeting and visitor schedule.
Coordinate staff logistics daily and ensure all appointments and meeting are attended.
Maintain and update the company’s database of staff and vendors.
Liaising with internal departments to ensure client needs are effectively fulfilled.
Coordinate internal general, and ensure minutes of the meetings are properly taken.
Building and maintaining relationships with clients and key personnel(s) within customer companies.
Schedule job interviews and contact candidates as needed.
Carry out staff performance and provide coaching/guidance to ensure maximum efficiency.
Carrying out client satisfaction surveys and reviews.
Maintain and update company’s database of staff and vendors.
Ensure strict adherence to policies and regulations.
Keep staff informed and reassured with regular Admin/HR updates.
Ensures processing of payments to external partners and maintaining updated records of invoices and receipts.
Plan and improve employee well-being by promoting healthy workplace initiatives.
Prepares reports and presentations as assigned.
Manage office supplies (stock) and place order for new stock when necessary.
Plan and update Director’s itinerary to ensure all important meetings and activities are captured.
Effectively maintain company calendar, schedule appointments and book meetings as required
Overseeing general appearance of office, pantry and public areas.
Ensure operation of office devices and equipment by completing preventive maintenance requirements, following up with repairs, maintaining equipment inventory and evaluating new equipment.
Promptly, accurately, professionally and courteously receive all telephone calls/inquires and director record and relay messages.
Perform as key contact point for portfolio of clients dealing with routine matters of services and products.
Prepare regular reports on expenses, office budgets and other expenditures
Oversees and administers the day-to-day activities of the office; develops policies, procedures and systems which ensure productive and efficient office operation.
Provide assistance and support in problem-solving, project planning, development and execution of the organization’s goals and objectives.
Resolve administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
Assisting other departments such as Human Resource or Financial department with administrative support.

Job Requirements

Bachelor’s Degree
Minimum of 4 years’ experience in an admin capacity.
Good communication skills (written and verbal)
Critical thinking and strategic problem analysis
Service delivery
Computer literacy – good use of MS Office packages
Smart-working, loyal, trustworthy and a team player.
Organization and focus are necessary to lead a customer service department.
People skills needed to resolve problems complaints and other issues with customers and clients.
Teachable.
Innovative, motivating and value-oriented.
Problem-solving and decision-making skills
Excellent relationship management
Self-driven and result oriented with a positive outlook
Female preferably.