Procurement Assistant at Action Against Hunger

Action Against Hunger is the world’s hunger specialist and leader in a global movement that aims to end life-threatening hunger for good within our lifetimes. For 40 years, the humanitarian and development organization has been on the front lines, treating and preventing hunger across nearly 50 countries. It served more than 21 million people in 2018 alone.

We are recruiting to fill the position below:

Job Title: Procurement Assistant

Location: Maiduguri, Borno State
Starting Date: As soon as possible
Direct Line Manager: Procurement Officer
Job Type: Full Time

Objective 1

• Procurement: Provide Administrative Support to the Procurement Officer.

Tasks & Responsibilities:

• Obtain quotations for both direct and negotiated procedures within a week of assignment.
• Negotiate with suppliers for competitive pricings.
• Support Procurement officer in negotiated procedure and  framework agreements processes
• Support Procurement Officer in market surveys
• Support procurement officer in supplier evaluation processes
• Support Procurement officer in Supplier database maintenance
• Support Procurement officer in cash forecasting reports twice monthly

Objective 2

• Archiving: Maintain manual and electronic archives for all Purchase Dossiers and other logistics documents

Tasks & Responsibilities:

• Create electronic archives for Procurement documents
• Complete and close all purchase dossiers and purchase lines in the LINK ERP systems
• Support procurement officer in organizing addendums to contracts in the electronic filling system.
• Add a name extension for all PDs and PRs by a summary of their content for easier identification on the server store – continuous

Objective 3

• Supply Tracking: Functional system of dispatch and receipt acknowledgement for purchases.

Tasks & Responsibilities:

• Create Delivery Notes/waybills.
• Track deliveries and receipt acknowledgements.
• Consolidate any quality/quantity received feedback as appears on returned DNs and report to procurement officer.

Objective 4

• Additional Responsibilities

Tasks & Responsibilities:

• This job description is not intended to be all-inclusive and the employee will perform other related tasks as required and responsible for reporting and communication of progress and achievement of the specific assigned task.
• The Procurement Assistant should be flexible and adaptable with regards to the implementation of the daily work/activities.
• The Procurement Assistant is expected to conduct all duties in a professional manner following ACF Nigeria mission staff regulations and charter.

Qualifications

• Higher National Diploma or equivalent in Logistics, Procurement, Supply Chain or any other course.

Skills & Experience
Essential:

• Minimum of 2 years’ experience in office administration and procurement work.
• Some experience in Logistics and stock control;
• Good capacity to work in a team;
• Knowledge of English;
• Good Computer Skill, MS Word, MS Excel;
• Commitment to Action Against Hunger principles, values and charter.

Preferred:

• Experience in working for NGO;
• Highly energetic and motivated individual.

Minimum Basic Salary
NGN 156,995 per month

Application Closing Date
28th July, 2020.