Database Assistant at ACTED

ACTED – Since 1993, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer-term opportunities for sustainable growth and fulfilling people’s potential. ACTED, headquartered in Paris, France is present in four continents and our teams intervene in 38 countries towards 8.2 million people, responding to emergencies, supporting rehabilitation projects and accompanying the dynamics of development with Over 5,000 staff are dedicated to implementing and developing our projects.

We are recruiting to fill the position below:

Job Title: Database Assistant

Location: Mafa, Borno
Job Type: Contract
Job Field: CCCM

About the Job

Acted Nigeria Mission operates throughout the North East Region of Nigeria. Due to the nature of operations, the geographical locations in which we as a mission deliver humanitarian aid, the unpredictable and ever-changing context, staff accountability procedures, the importance of effective communications and the concern of staff safety and security during any field deployments within this context is of a huge concern:
Under the supervision of the Senior Site Officer, the Database Assistant is responsible for collecting, updating, maintenance and storing CCCM data in the existing information management system, as well as supporting the development of improving this system. This includes but it is not limited to supporting the design of data collection tools, conducting data collection, analysing data and producing information products for partners and stakeholders, data storage, and sharing of data, adhering to data protection policies.

Responsibilities
ACTED’s Data Assistant will play an integral part of the camp management team of ensuring that all inhabitants of the camp are living a safe, secured and dignified life by:

Collect, monitor and maintain all data related to the camp population in camp level database.
Ensure all relevant activities in the camp are fully documented, including systematic and timely data collection. This includes but is not limited to:
Maintain up to date 5Ws and contact lists for all sites, and share to line manager once a month
With support from Information Management Officer, support Camp or Area Population Profiling at least once a quarter and share to line manager when complete
Working with relevant CCCM colleagues, ensure Service Monitoring results are verified and shared as Factsheet to relevant stakeholders once a month
Working with relevant CCCM colleagues, ensure CRM database and reports are shared to relevant stakeholders once a month
Ad hoc data collection and reporting as required
Under the direction of line manager and with support from IM Officer, design data collection tools and revise them for improvements based on experience, needs and lessons learnt
Conduct data collection or train and supervise enumerators to conduct data collection
Verify the accuracy of data collected during any data collection exercises and by reviewing data for deficiencies or errors and correcting any incompatibilities;
Obtain further information for incomplete data from the monitors/enumerators
Maintain clean and up to date datasets/databases, removing unnecessary and duplicate datasets
Data entry as required, ensuring accuracy
Timely reporting any gaps and/or duplication in service delivery and communities need to be emerged by the data collected to the line manager
Share accurate data to Information Management Officer and support when requested to create visual information products for sharing with partners and stakeholders, such as site profiles, infographics and chart, brief narrative reports summarising data collected and related particularly to service delivery, population movements, CWC activities, risk evictions, community governance and complaints
Prepare agendas, and record meeting minutes (or delegate this responsibility), and share minutes with relevant stakeholders promptly for coordination meetings, sub-sector meetings, and committee meetings, and additional meetings as required
Supporting the organisation of regular meetings with the committee and community representatives’ participation in coordination meetings
Supporting Communication with Communities activities, especially identifying possible gaps in information flux or possible themes for information campaigns based on data and information collected from the beneficiaries
Maintain filing system (hard and soft copies) in an organised manner for easy access and use
Carry out any other relevant duties assigned by the line manager
Mainstream Protection through all activities
Considering gender, protection, and GBV concerns in all aspects of activities
Promoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, ACTED staff, partner agencies, casual labours)
Strict compliance to data confidentiality principles and policies during data collection, data storage and data sharing
Other tasks as needed to support CCCM team members, to inform CCCM activities and to ensure the success of the ACTED CCCM objectives be it camp/area focal for at least one of the above categories of activities (linked to the ACTED CCCM Strategy)

Note: All interested Candidates should master ACTED’s core Principles: Independence, Neutrality, Non-discrimination, free and direct access to victims, Ethics, Professionalism, anti-Corruption, Transparency and Accountability. Moreover, we also expect the following:

Requirements

Completion of a university degree in Database, Humanities, Social Studies, or another relevant degree
Minimum 1 year of experience in administration of data using computers
Proficient in Microsoft Office (Word, Excel, and PPT)
Experience using Kobo, or other mobile data collection technology. Experience programming preferred.
Ability to use other database software would be an added advantage.
Ability to maintain a good working relationship with colleagues and partners
Accuracy and keen attention to details, to produce high-quality documents and maintain good databases
Excellent communication skills.
Positive attitude, highly flexible, with the ability to use initiative.
Ability to work in a multi-cultural environment.
Understanding of gender, protection and human rights.
Commitment to promoting gender equality.

Preferred Experience:

Proficiency in English, Hausa and Kanuri language, both oral and written.
Experience in working with national partners, local/government authorities, and UN organizations.
Experience in international and/or local NGO; ideally involved in the direct implementation of field level humanitarian assistance to refugees or IDPs, ideally in a camp or camp-like setting

Essential Knowledge and skills:

All employees should master ACTED’s core Principles: Independence, Neutrality, Non-discrimination, free and direct access to victims, Ethics, Professionalism, anti-Corruption, Transparency and Accountability

We Offer