Operations Manager at DynamicPlus Advisory

DynamicPlus Advisory – Our client is an International Not-for-profit Organization which has been working closely with governments, international organizations, community organizations, academic and other partners in more than 40 low and middle-income countries to reduce preventable deaths from cardiovascular disease and strengthen national capacity to prevent, detect and respond to epidemic threats.

They are recruiting to fill the position below:

Job Title: Operations Manager

Location: Abuja (FCT)
Employment Type: Full Time

Overall Role

The Operations Manager will support the smooth running of the office and program related activities
They will help establish and oversee operational systems and procedures including general administration, procurement, travel, safety and security, and human resources and also function as a support officer for the security focal point functions.

Specific Duties

Support general administrative and operational needs of the Country Representative, including scheduling of meetings, organizing site visits, etc.
Provide comprehensive support for the smooth functioning of the office and local registration as agreed with HQ
Serve as the operational liaison withHQ
Support operational aspects ofinitiatives in Nigeria including coordination of program related travel, managing logistics for all internal and external meetings, liaising with vendors and managing their performance and contracts, etc.
Provide administrative support to recruitment processes and support onboarding of new staff and consultants
Assist the Country Representative to liaise with key government agencies and other partners and stakeholders, as needed, to facilitate successful implementation of programs
Help establish and maintain an office, ensuring compliance with all prescribed guidelines and regulations
Ensure the development and/or adaptation of standard operating procedures to establish efficiency, consistency, responsibility and accountability for a range of key country office processes including procurement
Train employees and liaise regularly with in-country and visiting staff to keep them up to date on policies and to ensure compliance with office policies and procedures
Carry out specific tasks of security management as delegated, including communication, equipment, and information management, internally and in close coordination with the other bodies, and UNDSS meetings and brief new staff, visitors and consultants within 24h upon arrival.
Support local team with understanding and complying with travel policies and procedures, managing the travel vendors’ performance and contracts, and trouble-shooting travel problems, when needed.
Facilities: Monitor and facilitate lease renewal business terms in close liaison with Country Representative and Director of Global Operations. Oversee and manage relationship and activities with local property management company, including for the upkeep of the physical office facilities. Manageequipment and assets register.
Budget: Support the finance function as needed, including in the development of an annual budget; provide assistance with financial services providers
Monitor and manage IT, facilities, insurance, and other operational activities.
Other duties as assigned.
Support the submission of regular periodic reports on progress related to operations to Country Representative and relevant HQ supervisors

Qualifications and Abilities

Undergraduate qualification in Business Management, Administration, Project Management, Accounting, or other relevant area
At least 7 years experience in the not-for-profit sector in a similar capacity (office management, project management or high-level administration)
Excellent interpersonal and communication skills -(spoken and written)
Exceptional organizational skills and ability to take initiative, prioritize, and follow through on tasks
Strong sense of responsiveness to internal and external requests and the ability to work with diverse groups and stakeholders
Well-developed customer service skills
Analytical mindset with strong attention to detail and ability to problem solve
Demonstrated project management skills
Proficiency in Microsoft Office Suite programs, including Word, Excel and PowerPoint
Strong numeracy skills and ability to develop and manage budgets
Enthusiasm for public health