Finance Officer at Medecins du Monde (MdM)

Médecins du Monde (MdM) is an international humanitarian organization whose mission is to provide medical care for the most vulnerable populations, the world over, including France. It seeks to stimulate voluntary commitment from doctors, other health care providers, and from those whose expertise in other fields is needed for its activities, to enlist all competent support required for the achievement of its projects, and to seek at all times to encourage close working relationships with populations in its care. MdM operating in Nigeria, Borno state since October 2016.

We are recruiting to fill the position below:

Job Title: Finance Officer

Location: Maiduguri, Borno

Job Description
Under the supervision of the Finance and Compliance Manager, the Finance Officer will be responsible for the following main activities in accordance to national and MdM procedures:

Finance
Accountancy
Cash and Bank Management
Payroll Management
General Administration

Tasks Description
Finance:

Implements and explains MDM financial rules as needed, including Donor rules under guidance of the Finance and Compliance Manager.
Participates to the yearly budget and revised budget construction with the Finance and Compliance Manager and while seeking involvement from the other departments;
Support the Finance and Compliance Manager and logistics department in the review of MRs, evaluation grids by ensuring the donor and saga code are completed
Review all payments requests for completion before they are submitted to Finance and Compliance Manager for payment
Provide feedback to programme and support staff on the status of their payment requests

Accountancy:

Ensures the respect of accounting rule set as per MdM standards;
Supervises the Finance Assistant to make sure they enter invoices & payments data daily into accountancy software (saga) in accordance with MdM standards and to the accountancy and budget framework.
Supervises the preparation of payment related to the daily operation of the MdM programs, according to MdM procurement procedures (Mission Request, Purchase order, contract, invoices & receipts, quotations, and proformas etc.)
Checks and complete the filling/stamping of the accountancy documents;
Ensures the SAGA entries and complete the month-end accountancy closure (printouts, accounting annexes and SAGA books to be sent to the Finance and Compliance Manager
Prepares the bank statements and reconciliation;
Supervises the administrative archive on the mission (copies, classify and archive)
Support during organizational audit

Cash and Bank Management:

Lead on the Consolidation of the monthly cash request for the Finance and Compliance Manager with input from different departments
Works closely with the Logistics Department to ensure the respect of the procurement procedure: checks the administration forms and ensures the proper validation cycle is respected (quotations, evaluation and validation grid, purchase order, delivery note, etc);
Responsible for the cash advance and for utilities and supplier’s payments and pro-actively follow up on the same;
Ensures the payment and justification of any per diem and transport for employees sent out on the field
Controls the bank balance regularly and advises the Finance and Compliance Manager accordingly
Requests the bank statements to proceed with month-end accountancy closure
Liaise regularly with the bank to be in line with any change of process or requirements

National Human Resource Administration and Recruitment:

Register and arrange for payment of all charges after the approval of the Finance and Compliance Manager, and on a timely basis to the relevant state authorities (PAYE tax, Pension fund tax, Housing Fund tax, and NSITF tax)
Prepares the payrolls and payment of salaries and all deductions. Calculates overtime and leave to ensure accurate payments to all MDM staff using time sheets for validation
Using the attendance sheets, and under validation of the Programme Coordinator/Advisors, calculate and pay the incentives as per the determined time-table.
Support Finance and Compliance Manager to Follow-up on any change of policy in the Nigerian legislation on an ad-hoc basis, when information on changes in legislation is available

Administration / Communication:

Organizes archiving and filing of all HR and administrative documents;
Communicates the different policies applicable in the office to the rest of staff and ensures they are respected;

Reporting:

Prepare a summary of weekly activities
At the request of the Finance and Compliance Manager, participate in the preparation of financial and donors’ reports.
Participate in a pro-active way to the improvement of the MdM policies and procedure (general, admin, security…)

Others:

Be flexible in performing his/her duties
Inform immediately the security focal point in case of any security problem
Perform other additional duties on request of the Finance and Compliance Manager
Independently identify areas of work within the department that require support, and carry out the same

Qualifications