Finance Officer at Premiere Urgence Internationale (PUI)

Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency.

The PUI Nigerian Mission has been officially opened in April 2016, with a focus on meeting urgent needs, including improving access to food commodities, primary health care and nutrition for Internally Displaced People (IDP) and host communities (HC) living in Maiduguri Metropolitan Council (MMC).
The progressive sectorial widening allowed PUI to start implementing an integrated approach from 2017 in food security, livelihoods, and nutrition and health sectors, with the support of ECHO, FFP, OFDA and CIAA / CDC, in line with PUI’s global strategy. From the launch of the health care services in February 2017 to the end of April 2018, a total of 119 913 OPD consultations were reached in Bolori II, while more than  60.000 beneficiaries have been reached by our cash project.

In mid-2018, PUI has developed its comprehensive response by adding Protection and Community Outreach (PCO) activities to the existing programs in Bolori II. In the month of October 2018 only, more than 3.500 households have received door to door visit from the PCO team. In 2018, PUI has also scaled up its intervention with the opening of Monguno LGA base, with the main objectives of reducing morbidity and mortality of the most vulnerable population and promoting protection amongst the whole affected community. This opening in Monguno allowed PUI to reach the vulnerable population in Kukawa and Kroskawa LGA. Monguno, Borno

We are recruiting to fill the position below:

Job Title: Finance Officer

Location: Monguno, Borno

General Objective

• Under the direct supervision of the Administrative Manager, the Finance Officer assists the Admin Manager in all the activities related to finance and cash management of Monguno Base

Responsibilities and Task
Treasury & Cash Follow-up:

• Control the management of the petty cash by the finance assistant
• Ensure that the daily physical inventory of the petty cash is accurate, and report any discrepancies to his / her line manager
• Ensure availability of cash at base level and forecast any cash issue
• Prepare the weekly cash forecast and request at base level
• Prepare and validate any checks done at base level
• Monitor due dates for payments of contracts
• Follow-up with regular payments
• Guarantee security of the cash and confidentiality of information

Finance & Accounting Management:

• Check, before recording any entry, that the invoices are compliant with PUI’s regulations and procedures
• Record all expenses made through bank in the excel books on a daily basis, and to properly fill in the information needed (date, accounting code, project, budget code, etc.)
• Monitor the voucher process, and the quality of archiving of the invoices, as per the donor’s rules and regulations
• Guarantee the quality of the archiving process at base level
• Consolidate and check the accuracy of data of base accountancy.
• Prepare the monthly accounting closure for the base
• Participate in the consolidation of budget follow-ups
• Prepare the weekly financial forecast of the base, compile it, and send it to the Finance Manager for validation
• Collect all invoices exempted from the VAT
• Issue a monthly With Holding Tax report
• Prepare the bank reconciliation at the end of each month
• Prepare the annual closing documents for the base
• Prepare the external audit visits (donor and coordination visits)

Team Management:

• Plan and supervise tasks of the team on daily basis
• Update the leave plan for the team
• With Finance manager support conduct appraisal, define and follow up objectives for team members in order to improve their performance
• Support the Finance manager in staff recruitment
• Ensure that the team complies with PUI policies and procedures

NB: The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs. The employee could be requested to perform other tasks as his / her line manager may judge necessary.

Mandatory Requirement

• Education degree: University degree in Finance, Accounting, or another relevant degree
• Work experience: Minimum 2 years of experience in similar field (NGOs/private companies)
• Language skills: Fluent in Hausa and English, Kanuri is appreciated
• Knowledge and skills: Good analytical and writing skills
• Computer skills: Good knowledge of the MS office software including Word, Outlook. Excellent in Excel

Asset
Interests:

• Strong motivation to help people in need
• Accounting and finance

Transversal skills:

• Well organized
• Ability to take initiative to deal with difficulties encountered in daily work
• Ability to adapt or change priorities according to the changing situation within a mission or the organization itself
• Autonomy, neutrality, hard worker
• Team Management
• Able to manage stress and pressure

Application Closing Date
12th February, 2021.