Administrative Officer / Secretary at Alfred and Victoria Associates

Alfred & Victoria Associates is one of Nigeria’s leading ICT solution based company. Our company offers a wide range of services which are in high demand of today’s emerging market. AVA has three major arms which have been streamlined to meet our customer’s needs.

We are recruiting to fill the position below:

Job Title: Administrative Officer / Secretary

Location: Lagos

Job Summary

Administrative Secretaries perform day-to-day administrative and secretarial duties in office environments.
Their responsibilities include reporting to management, drafting documents and entering data, and scheduling appointments.

Responsibilities

Reporting to management and performing secretarial duties.
Processing, typing, editing, and formatting reports and documents.
Filing documents, as well as entering data and maintaining databases.
Liaising with internal departments and communicating with the public.
Directing internal and external calls, emails, and faxes to designated departments.
Arranging and scheduling appointments, meetings, and events.
Monitoring office supplies and ordering replacements.
Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.
Preparing facilities and arranging refreshments for events, if required.
Observing best business practices and etiquette.

Requirements

Must have a certificate in Business Administration or any other related courses
Must have marketing skills
Must be an experienced University graduate who very confident with public speaking and able to express ideas verbally and in writing.
The candidates must have excellent computer skills.
1-2 years of experience as an Administrative Secretary would be advantageous.
Advanced proficiency in managing documents, spreadsheets, and databases.
Ability to liaise internally and externally on administrative matters.
Exceptional filing, recordkeeping, and organizational skills.
Working knowledge of printers, copiers and scanners.
Proficiency in appointments scheduling and call forwarding systems.
Excellent written and verbal communication skills.
Exceptional interpersonal skills.