Personal Assistant at Tulip Bistro

Tulip Bistro – Our client, a Classy and Popular Restaurant in Wuse, Abuja is seeking applications from qualified candidates to fill the vacant position below:

Job Title: Personal Assistant

Location: Wuse II, Abuja
Employment Type: Full-time

Main Purpose of Job

To assist and support the CEO in the discharge of its day to day activities
To effectively manage and support the C.E.O through the efficient running of her office, diary, and helping to co-ordinate key activities across her investments
The ideal candidate will be responsible for a range of activities that will assist this organization’s CEO

Job Description

Attend to visitors and receive phone calls and directing them to where appropriate
Book and schedule calendar, meeting times, and days for the Executive Director.
Plan diaries make travel arrangements and detailed travel itineraries.
Set up reminders for Executive Director for on-time execution.
Email management, run executive orders from time-to-time.
Handling correspondence directed to Executive Director
Ensure on-time executive actions on projects, programs, and activities.
Work closely with the Executive Director and relate information accordingly
High sense of discretion and initiative, while upholding confidentiality.
Maintain and demonstrate good leadership, trust, and support
Act as the point of contact between the Executive Director and internal colleagues.
Receiving, dealing with, and prioritizing meeting requests
Recording meetings and drafting minutes
Receiving and dealing with official correspondences.
Any other duty as assigned.
Technical and Administrative support.
Keeps the Office and affairs strictly confidential and discrete
Prepares reports for the executive.
Devising and maintaining office systems, including data management and filing.
Providing high-quality and professional office hospitality to visitors.
Undertake analytical work where necessary.
Communicate and handle incoming and outgoing electronic and manual communications on behalf of the executive.
Coordinate both personal and official business and activities.
Be responsible for heavy calendar management, maintaining appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

Educational Profession Qualifications

A first degree in any field
At least 2 years experience.
Experience in working in a similar position is required.

Requirements:

Must be a FEMALE, with a good dress sense
Must be attractive and intellectually sound
Excellent written and oral communication skills
Good interpersonal and customer service skills.
Ability to work with minimal supervision.
The ability to respond flexibly to competing demands, often at short notice;
Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Administrative Skills; arranging appointments, correspondence, errands, filing, maintaining schedules, arranging meetings, research
Networking
Must be proactive and willing to take up new challenges.
Applicants MUST reside in Abuja
Energy and passion for delivering results
Superior interpersonal skills to interact with extremely diverse internal and external relation
Dedicated, Accuracy and Attention to Detail.
Knowledge of Relevant Software; Computer (PC, Mac, tablet), Microsoft Office, Database Management, Presentation Preparation, Reports.