Fleet Supervisor at Stockgap Fuels Limited

Stockgap Fuels Limited is a key player in the oil and gas downstream sector of the Nigerian economy. Stockgap is committed to providing access to the ever increasing demand for energy in Nigeria. The company is currently engaged in the bulk storage and distribution of refined petroleum products (PMS, AGO and DPK) and Liquefied Natural Gas (LPG), also known as cooking gas. The company through its state-of-the-art storage terminal in Port-Harcourt has positioned itself as a reputable player in the downstream oil and gas sector.

We are recruiting to fill the position below:

Job Title: Fleet Supervisor

Location: Port Harcourt, Rivers
Employment Type: Full-time

Responsibilities

Improve Fleet Management business by agreed percentage YoY.
Implement, Monitor and Control Fleet Management Cost optimization strategy.
Implement and Control Fleet Management Revenue maximization strategy.
Ensure proper documentation of all business transactions and all business engagements with
Ensure proper financial documentary records are kept for report and audit purposes.
Ensure proper assumptions are available for profitable investments purposes.
Cost Management – Fleet Management Costing System
Develop a cost dashboard monitoring all the key cost drivers on a weekly basis.
Analyse each key cost driver to determine trend, cost pattern, root cause and Identify solution and share with Unit Head.
Develop and maintain a Tyre planning, utilization, Regrooving and rethreading cost model when necessary.
Determine the crash cost of each truck breakdown / accidented trucks.
Ascertain crash cost liability – company/driver/third party/Insurance.
For driver crash cost liability, follow the willful damage repair procedure.
Follow the willful damage repair procedure for driver crash cost liability.
Follow through with the Finance & Accounts team and the company Insurance Company for insurance crash cost liability.
Develop and maintain required CAPEX for the Fleet Management.
Review and report monthly and annual Fleet Management Operating Expenses.
Develop and maintain Fleet Management Annual budget.
Prepare annual fleet budget, expenditures and analyse all fleet financial objectives.
Conduct periodic market research for utilisation and optimisation of the company fleet management – Identify competitors, industry market size, and market opportunities.
Define Fleet Management Service offerings, appraise more service offerings to grow market share size.
Manage and Improve all Internal and External customer relationships with Fleet Management.
Analyse truck/vehicle maintenance history to determine current level of effective truck life span and provide strategic/technical recommendations to improving the truck life span.
Develop truck lifespan repair cost and align it with the truck profitability through truck redistribution strategy, truck utilization and truck maintenance plan.
Determine and assess Truck historical km and expected km for replacement assessment.
Ensure strict vehicle servicing and maintenance time to minimize downtime and maintain schedule.
Provide monthly vehicle maintenance cost report.
Organize, oversee and schedule routine and ad hoc fleet vehicle maintenance.
Conduct random inspections of vehicles within the fleet.
Develop and implement operational standards to maintain vehicles and advocate best practices in Stockgap.
Organize the repair of any damage to vehicles and investigate/document cause of damage.
Develop and Implement monthly and annual Truck maintenance plan.
Ensure that all willful damage repairs are valued, cost accumulated and recovered from relevant stakeholders
Ensure Total Willful Damage Cost is analysed by contract, by drivers, by repair/fault reported and by frequency of occurrence.
Training on prone areas recommended for the drivers in conjunction with the Drivers Admin. and HSE departments aimed at reducing willful damage occurrence and associated cost.
Generate monthly willful damage report.
Follow up with the recovery of the Willful Damage Cost.
Vehicle Availability
Ensure fleet availability to meet all requests by scheduling, forecasting and surveying current user trends.
Maintain knowledge and utilize all fleet information and user surveys to forecast new requirements.
Maintain and monitor recordkeeping system to organize fleets as per various schedules and requests.
Schedule, route, maintain, and track Stockgap vehicles.
Analyse the effectiveness of vehicle operations
Plan, process and execute vehicle purchase and vehicle replacement.
Provide monthly fuel usage and justify with mileage covered.
Responsible for the management, performance and welfare of drivers and fleet staff.
Facilitate and implement corrective action and capacity building to manage entire fleet to achieve Stockgap objectives.
Ensure proper documentation of trucks after loading.
Plan, process and execute vehicle purchase and vehicle replacement.
Monitoring drivers’ behaviour and ensuring adherence to Stockgap code of ethics.
Take up ad-hoc assignments as may be directed from time-to-time
Develop Fleet Management Policy
Implement and Monitor Fleet Management Risk Policy.
Develop, Institute, Implement and Monitor Fleet Management Asset Management Policy.
Develop and implement Fleet Processes and Procedures.
Develop truck utilization and truck replacement policy and standard.
Identify and review existing fleet processes and compliance levels.
Ensure compliance to all the established processes and controls and develop process around identified gap areas.
Establish and Monitor Internal Control process among all functional units within Fleet Management to ensure compliance.
Communicate existing or new processes to all Fleet Management staff to create maximum awareness and undisputable culture within the system.
Implement punishments for failure to comply to agreed process.
Establish feedback and implement controls of processes.
Ascertain and improve where necessary, Fleet Management staff organization capacity in relation to process and compliance.
Perform vehicle registration, insurance and documentation of new and old vehicles in existing fleet.
Monitor and ensure fleet operations is in compliance with local and state rules and regulations.
Encourage and promote compliance culture within Fleet Management team
Ensure compliance with all health, safety and security regulations and policies.
Ensure that adequate and effective risk assessments are undertaken and regularly reviewed.
Responsible for the health, safety and welfare of all staff under direct management and expected to contribute to the health and safety of all personnel in the overall business unit.
Comply with health and safety procedures and instructions.
Participate in Health Safety and Environment Toolbox talks, hazard observation and reporting, and Trainings.
Have daily pre-tour meetings with team members.

Qualifications, Experiences and Skills

Higher Institution Degree (University or Polytechnics) in Logistics Planning, Business Administration, Mechanical Engineering or any related disciplines
Professional certification in Logistics Planning from the Chartered Institute of Logistics & Transport Nigeria or its overseas equivalent.
A relevant postgraduate Degree (e.g. M.Sc in Transport Planning & Management)
Minimum of six (6) years relevant experience in Heavy duty fleet management in a reputable organization
Organisational skills.
Analytical and problem solving skills.
Quantitative ability.
Attention to detail.
Maintenance.
Transportation knowledge.
Safety
Financials
Vendor management
Excellent communication, organizational and multi-tasking skills.
Advanced Ms Office user with focus to Excel use
Ability to form working relationships with people at all levels.