Export Documentation Executive at Sifax Group

Sifax Group is one of Africa’s fastest growing multinational corporations with diverse interests in Maritime, Aviation, Haulage & Logistics, Oil & Gas and Hospitality.

We are recruiting to fill the position of:

Job Title: Export Documentation Executive

Location: Apapa, Lagos

Responsibilities
Operational Responsibilities:

Facilitate shipping line bookings, prepare, vet, submit shipping instruction for draft BLs and OBLs in a very timely manner and ensure OBLs are dispatched error free and in a timely manner
Ensure container details, including prefix, number, seal numbers on draft BLs, OBLs and arrival notice are void of errors
Ensure all required documents required for gate-in are obtained from customer prior to gate-in and ensure they are properly vetted and error free
Ensure invoices for freight payment, local THC and other charges are generated and processed for payment internally in a timely manner, following vessel departure
Build/maintain positive relationships with all export clients and resolve complaints/queries quickly and efficiently
Liaise regularly with the operations team for shipment updates, and ensure clients are kept updated daily on shipment status by means of a daily/weekly report
Liaise closely with Customers to ensure that cargo/documentation readiness matches vessel arrival
Ensure agreed KPIs with customers are met on export documentation, such as SI submission, draft BL collection, CCI collection, OBL collection, Customs clearance, etc
Upon confirmation from shipping line on status of containers planned on vessel, ensure information is disseminated timely to operations team and other stakeholders, to ensure containers are present at POL and ready to be loaded on board planned vessel
Ensure to be kept updated on shipping line procedures as they relate to export processes at all times
Prepare draft Single Goods Declaration (SGD) on NICIS II platform and generate assessment upon confirmation by client
Ensure all export files are properly closed, with relevant invoices, receipts of payment, Customs documents and all other relevant documents upon completion export process for onward submission to billing
Other related duties as assigned by line manager/HOD

Job Specifications

Educational Qualification: HND / B.Sc in related discipline
Work Experience: Minimum of 3 years relevant work experience as a Shipping Documentation officer.

Competencies:

Excellent oral and written communication skills
Ability to manage customers
A comprehensive understanding of container terminal operations
Detail oriented, organized, and able to prioritize tasks
Confident, Friendly and Presentable.
Excellent command of spoken and written English language.
Ability to effectively establish good working relationship, present information and respond to questions from managers, and clients
Excellent computer skills – Proficiency in Excel, Word, PowerPoint, Outlook, etc
Must be a good team player
. Only qualified and shortlisted candidates will be considered for the next phase of the exercise.