Personal Assistant at HRbreakoutRoom

HRbreakoutRoom, a human resource recruiting and consulting firm, is recruiting to fill the position below:

Job Title: Personal Assistant

Location: Lagos
Employment Type: Full-time
Industry: Event Planning

Job Summary

• We are looking for a versatile and highly-organized personal assistant to perform personalized administrative duties for senior management.
• In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of the manager.
• You may also be required to make travel arrangements and assist with other duties when required.

Responsibilities

• Answers/respond to incoming telephone calls in a timely manner. Directs phone calls in a friendly and professional manner to recipients.
• Welcomes visitors in a warm manner; determine the nature and purpose of visit and directs or escorts them to the specific destination.
• Functions as administrative support to the company and ensure needs are met and great service is provided.
• Brings concerns and solutions to the attention of the CEOas needed.
• Receives deliveries; picks up, sorts, and delivers incoming mail.
• Schedules meetings for CEO and other members of the leadership team on a daily basis.
• Takes inventory of office supplies and orders to restock as needed.
• Organizes the travel requests of the CEO and reserves airfare, hotel, car, etc.
• Communicates with the Board of Directors and coordinates the full life cycle arrangements for their meetings from arrival to departure.
• Performs reasonable personal or ancillary tasks and shopping for CEO.
• Organizes the expenses of the CEO.
• Maintains the readiness and the calendars of all the meeting rooms.
• Assists in event planning as needed
• Promotes a safe work environment and appropriately reports any safety concerns.

Requirements

• Bachelor Degree in Business Administration and any other related degree
• 1 to 2 years proven experience working in a fast-paced environment in an administrative capacity, interfacing internally and externally.
• Strong organization skills, ability to manage multiple tasks simultaneously.
• Punctual with good attendance history.
• Analytical and problem-solving abilities with keen attention to detail.
• Proficient with Microsoft Office suite (Outlook, Excel, PowerPoint, Word)
• Ability to function at a high level with minimal supervision, stay organized and adjust to constantly changing priorities.
• Expected to work longer hours from time-to-time as business demands may require.

Salary
N100,000 – N150,000 monthly.

Application Closing Date
18th November, 2021.