Office Manager at HK Designs Limited

HK Designs Limited is an architectural, construction and interior outfit with the sole aim of providing highly specialized, value-added, integrated services for all major business market both private and public sectors.

We are recruiting to fill the position below:

Job Title: Office Manager

Location: Ikeja, Lagos
Employment Type: Full-time

Job Description

• We are looking for an Office Manager to join our team of experts who deliver exceptional services.

Key Responsibilities

• Implement and maintain an effective office administrative system and support to all staff
• Work with the Team leads to coordinate and monitor the work activities of the office staff
• Supervise the office operations and procedures of the staff and update the Senior Management team on the work progress.
• Manage the office supplies, stationeries and schedule general maintenance
• Handle external correspondence, complaints and queries
• Prepare letters, presentations and reports as directed.
• Manage the office imprest and petty cash budgets
• Liaise with vendors, suppliers and clients
• Maintain records such as personnel files, clients and suppliers.
• Delegate work tasks to the administrative staff
• Organize induction and orientation programmes and onboarding for new employees
• Ensure health and safety measures are adhered to around the office
• Serve as the point person for the company in areas such as maintenance, mailing, supplies and purchases, bills
• Schedule meetings and appointments as directed.
• Organise the office layout and order stationery and equipment as directed
• Maintain the office condition and arrange for necessary repairs
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers.
• Address employees queries regarding office management issues such as stationery, equipment and logistics support
• Plan in-house or off-site activities, like company events, celebrations and conferences.

Qualification / Experience

• B.Sc or Master’s Degree in Business Management, Administration or Humanities with 3 – 5 years working experience in office management and administration.

Core Skills:

• Proven experience as an Office Manager, Office Manager or Office Administrator
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines
• Excellent time management skills
• Ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• A creative mind with an ability to suggest improvements.

Application Closing Date
30th November, 2021.