Human Resources Coordinator at Save the Children Nigeria

Save the Children is the leading independent organization for children in need, with programs in over 120 countries. We save children’s lives. We fight for their rights. We help them fulfil their potential. Save the Children is working in Nigeria because one in five children in Nigeria dies before their fifth birthday. About 40% of children miss out on school and have to work to survive while nearly 2 million children have lost one or both parents to an AIDS-related disease.

We are recruiting to fill the position below:

Job Title: Human Resources Coordinator

Ref No: 2100092C
Location: Abuja (FCT)
Employee Status: Permanent

Child Safeguarding

Level 3 – the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking / vetting process staff.

Role Purpose

To provide HR support and assistance for the development and management of Human Resources functions in the country office with support provided to all field locations. The role holder will serve as the first contact person from field offices on HR-related matters and provide roving support.

Scope of Role:

Reports to: Human Resources Manager, Abuja
Staff directly reporting to this post: Human Resources Assistant
Role Dimensions: Reporting to the HR Manager, Abuja the post-holder will interact and work with the Country Office and Field Office HR personnel.

Key Areas of Accountability
People Management & Leadership:

Manage and oversee issues related to staff orientation and employment
Support with, and facilitate the human resource processes in all field locations.

Representation:

Assist HR Manager in developing and maintaining contacts with other key INGO players to undertake a regular review of their terms and conditions of their salary structures
Assist with the analysis of HR needs of a programme and look for sustainable solutions. Provide a generalist HR service to managers across a full range of HR issues.

International Payroll Administration:

Ensure that all changes that relate to SC international payroll are prepared/updated punctually and that these changes are checked and signed off by HRM before being presented to the RO
Tracking of changes and preparation of variation documents.

Human Resource Management:

Assist the Human Resource Manager in the development of annual needs for development / training through the formal performance review process
Identify training courses and their costs and maintain a list of available courses
Research training opportunities as prioritised by the SMT or as requested by supervisors
Provide support to supervisors to arrange training opportunities for staff
Preparation of consultancy contracts for national and international consultants as well as keeping an updated and accessible database of consultants in line with acceptable SCI procedures.

Recruitment and On-boarding:

Conduct end-to-end recruitment ensuring fairness, speed and efficiency throughout the process. In line with SCI’s policy and procedures, guide/conduct all stages of the recruitment process including role evaluation, advertisement/sourcing, long-listing, screening, interviews, background checks, making and negotiating reward offers and issuing of contracts
Maintain a database of recruitment related advertising agencies – including websites, professional forums, and costs
Provide best practice guidance and support to recruiting managers on recruitment planning; presentation of roles, assessment e.g. job descriptions and advertisements
Coordinate communication with candidates in a way that reflects SCI’s values
Develop a standard induction pack and maintain an induction schedule for new staff
Conduct HR inductions for new hires
Support Hiring Managers to coordinate on-boarding for new hires
Participate in panels as well as in the short listing and interviewing as well as negotiating offers for prospective staff
Planning and facilitation of Global Inductions for new hires within Save the Children in Nigeria on a monthly basis.

Consultant Engagement:

Liaising with requesting teams/units/department heads to anticipate and plan for consultant recruitment needs
Review and select suitable job advertising options
Conduct end-to-end recruitment ensuring fairness, speed and efficiency throughout the process in line with SCI’s policy and procedures
Coordinate communication with candidates in a way that reflects SCI’s values
Participate in negotiating offers and drafting agreements for consultants
Other tasks as requested by the Line Manager.

Working Contacts:

Internal: None
External: Other INGOs, Statutory bodies.

Additional Job Responsibilities:

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Qualifications

Education – Bachelor’s Degree in Administration / Finance / Social Sciences
Member of HR professional body is an advantage.

Experience and Skills
Essential:

Minimum of 3 years’ experience in a similar role
Excellent communication and interpersonal skills.
Excellent oral and written English language communication skills.
Excellent planning and organisational skills, with proven administrative skills
Sound knowledge of office practices, procedures and administrative systems including filing systems
Ability to manage competing priorities effectively in a constantly changing environment, meet deadlines and work calmly under pressure
Strong coordination and time management skills
Strong teamwork skills with the ability to both support colleagues and request support as and when required
High level of confidentiality
Ability to draft well-written, professionally presented documents
IT experience – Proficient in Microsoft Office and database applications
Commitment to Save the Children mission, vision and values.

Behaviours (Values in Practice)
Accountability:

Accuracy and timeliness in all areas of responsibility
High level of accuracy in work, and ability to analyse complex sets of relationships and situations
Holds self and others accountable

Ambition:

Creating best-in-class EA function
Future-orientated, thinks pro-actively

Collaboration:

Working effectively with stakeholders to achieve common goals
Excellent communication and interpersonal skills
Builds and maintains effective relationships, with their team, colleagues, members and external partners
Approachable, good listener, easy to talk to

Creativity: