Document Controller at Menzon Limited

Menzon Limited – Our client is recruiting to fill the position below:

Location: Abuja (FCT)

Job Summary

Our client seeks the services of an experienced document controller to implement and manage document control operations in line with best practice.

Job Description

Develop, implement and maintain a standard document management system for projects.
Manage project correspondence including incoming and outgoing documents, reports, designs/drawings, schedules etc.
Ensure consistency in document control processes and procedures in line with Policy.
Ensure information security and integrity while effectively managing document storage, access, retrieval and distribution.
Meet records management obligations in accordance with project requirements.
Manage document version and revision control, including ensuring that all technical works and inputs are carried out by responsible parties on the correct document version.
Recommend and implement improvements to document control processes and procedures.
Liaise with and coordinate the dissemination of documents to project teams and other relevant stakeholders.
Collaborate with project manager(s) and technical leads to develop and implement project-specific templates as required.
Frequently conduct document audits to identify gaps.
Keep abreast of document control standards and best practices for project documentation.
Support and champion document management objectives through facilitation of training, provision of guidance and knowledge sharing activities.
Ensure that document management processes meet legal requirements.
Carry out other responsibilities as may be assigned from time to time.

Requirements

Bachelor’s Degree in Engineering
Minimum of 6+ years document control experience.
Proven experience working on major projects in document control capacity is an added advantage.
Familiarity with technical documentation including project plans, engineering designs and drawings, quality records, safety-related documentation etc.
Ability to represent stakeholders’ interests, objectives and policies in a professional and responsible manner.
Possession of outstanding communication, analytical and problem-solving skills.
Proficient in SharePoint and other Document Management Systems.
Highly competent with Adobe and Microsoft Office Suite packages.
Demonstrable high level of attention to detail and ability to multitask and prioritise in a fast-paced environment.
Ability to properly handle confidential information and documentation.