Senior Finance Officer at Breakthrough ACTION

Breakthrough ACTION ignites collective action and encourages people to adopt healthier behavior – from using modern contraceptive methods and sleeping under bed nets to being tested for HIV and preventing the spread of zoonotic diseases – by forging, testing, and scaling up new and hybrid approaches to social and behavior change.

We are recruiting to fill the position below:

Job Title: Senior Finance Officer

Location: Abuja

Summary

The Senior Finance Officer under the direct supervision of the Deputy Director – Finance and the technical guidance of the Director, Finance & Administration and Baltimore based project Financial Analyst is responsible for all financial administration of all project activities in Nigeria.

Essential Duties and Responsibilities

Prepare budgets for annual work plans and proposals in consultation with the Baltimore Financial Analyst (FA)
Assist sub recipients in the preparation of budgets and financial plans for sub-awards
Assist field office staff in developing program budgets and budget justifications to support project activities
Prepare all project payments from the Imprest Account
Review all purchase orders documentation to ensure compliance with JHU and USAID rules and regulations.
Liaise with Banking officials to assure timely transactions and receipt of banking information on the project bank operations;
Ensure proper authorization for all payments;
Along with the Finance & Administration Director, actively seek out potential conflicts of interest, deviation from compliance and irregularities in procurement and financial matters and immediately flag to the Finance & Administration Director if identified.
Prepare bank and cash reconciliations
Assist Regional Representative (if applicable), field office, and CCP project staff to track expenditures for programs and activities based on work plans and budgets;
Enhance management systems and procedures for the country office;
Trains CCP field office staff on financial management systems and procedures;
Advise program staff on all financial related issues;
Verify and review payment documents before they are submitted to the CD/COP to ensure compliance;
Prepare journal entries and monthly financial reports, and ensure reports are sent to Baltimore on a timely basis;
Prepare finance reports to Baltimore and respond to queries on monthly financial reports from CCP Baltimore;
Makes field visits as necessary to provide technical financial support;
Liaises with CCP/Baltimore Financial Analyst to prepare quarterly financial reports;
Monitor Purchase Orders issued for sub awards, scrutinizes and authorizes invoices submitted for payments, and coordinates with Baltimore to track the funds paid to vendors and sub recipients;
Coordinate with Baltimore Financial Analyst and other staff on financial related issues and obtaining approvals for payments above $3,000;
Oversee the finance department and ensure that financial activities are carried in accordance with Generally Acceptable Accounting Principles (GAAPs), and International Financial Reporting Standards (IFRS);
In accordance with the current JHPINI employee benefits scheme and strategy, process disbursements along with monthly salary and other staff benefits;
Supervise the prompt and timely payment of local and country level statutory deductions and taxes;
Maintain proper documentation for reference;
Keep a record of tax invoices for VAT returns and maintains the VAT Tracking sheet to be submitted to USAID (from Baltimore);
Perform other related duties as requested by the CD/COP and other management staff.

Supervisory Responsibilities:

This position has direct supervisory responsibilities over the Finance Officers and Finance Assistants.

Minimum Qualifications & Experience

Bachelor’s Degree or higher in a relevant field (Accounting, Economics, Business Administration or related finance field).
8-10 years’ NGO experience is required. Hands-on experience using Accounting softwares like Quick-books is required for this role.
Experience implementing USAID funded projects in Nigeria is highly valued.

Languages Skills: