Short Term Staff – Secretaire Receptionist (COLR) at the African Development Bank Group (AfDB)

African Development Bank Group (AfDB) – Established in 1964, the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 80 member states, including 54 in Africa (Regional Member Countries). The Bank’s development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth.

We are recruiting to fill the position below:

Job Title: Short Term Staff – Secretaire Receptionist (COLR)

Position: 50086217
Location: Monrovia, Liberia
Position Grade: GS5

The Complex

• The Vice-Presidency for Regional Development, Integration and Business Delivery (RDVP) is responsible for the operational relevancy, efficiency and effectiveness of the Bank Group’s operational programs and activities.
• The RDVP’s mandate is to ensure that the Bank operates successfully across its Regional Member Countries and oversee the full implementation of all aspects of the Bank’s regional directorates.

The Hiring Department

• The African Development Bank Country Office in Liberia (COLR) was established to strengthen the strategic dialogue between the Bank, the government, and other stakeholders, improve the performance of the project portfolio and aid coordination with other development partners.

The Position

• The Bank invites suitably qualified persons to apply for the position of Team Assistant (STS). This position is based in Monrovia, Liberia and does not attract international terms and conditions.

Key Functions
Under the Supervision of the Country Manager, the Team Assistant will perform the following:

• Prepare and finalize draft project correspondence (letters, faxes, etc.) for experts
• Transmit project correspondence to the stakeholders concerned by mail, fax and courrier services
• Prepare DHL dispatches
• Assist in organizing appointments for various missions of the Bank’s project departments
• Organize appointments for experts and other country office staff members and update their schedules
• Prepare information documents for experts on official and special missions
• Handle protocol matters related to the reception of experts and visitors to the country office
• Organize experts’ meetings
• Assist the Country Manager’s secretary in coordinating official receptions organized by the Country Manager
• Organize meetings convened by the Country Manager or CPO with sector experts; attend and draft meeting reports
• Take notes and draft staff meeting reports, in case of absence of the Country Manager’s secretary
• Draft and monitor correspondence that does not focus on substantive issues
• Maintain an appropriate archiving system; process the mission reports of experts
• Manage the switchboard
• Manage incoming mail by registering it in DTS and distributing it
• Enter the missions of experts and other field office staff members in SAP; record the relevant justifications of such missions
• Prepare Service Entry Sheets (SES)
• Organize signing ceremonies for loan or grant agreements and Memoranda of Understanding (MoUs)
• Organize project seminars/workshops.

Competencies (Skills, Experience, and Knowledge)

• Hold a minimum of a Bachelor’s Degree in Administration, Finance, Secretarial Science or in a related field.
• Have a minimum of four (4) years of relevant experience.
• Proof of citizenship or evidence of permanent residency or work authorization in the proposed country of employment.
• Good written and oral skills in French or English with a good working knowledge of the other language.
• Competence in the use of Bank standard software (Word, Excel, PowerPoint, and Access). Knowledge of SAP is an added advantage.

Application Closing Date
6th October, 2022.