Administrative Manager at Archware Technologies International Limited

Archware Tech Group is a result-driven tech company in Lagos, Nigeria, established to provide technological innovations that help improve the quality of work and lives of people across several business sectors. We are a team of creative thinkers that render excellent services that add value to you and your business. Our agile approach to problem-solving and strategic planning helps you build a better structure and achieve better results in your business. We provide technology-based innovative solutions ecosystems that automates, empowers and enables the growth of business across Africa.

We are recruiting to fill the position below:

Job Title: Administrative Manager

Location: Maryland, Lagos
Employment Type: Full-time

Summary of Role Objectives

We are looking for an Administrative Manager to join our team and support our daily office procedures, to act as the point of contact for all employees, providing administrative support and managing their queries.
If you have previous experience as an Office Administrator or similar administrative role, we’d like to meet you.
Our ideal candidate also has working knowledge of office equipment and office management tools.

Responsibilities

Manage office supplies stock and place orders
Prepare regular reports on expenses and office budgets
Maintain and update company databases
Organize a filing system for important and confidential company documents
Answer queries by employees and clients
Update office policies as needed
Maintain a company calendar and schedule appointments
Book meeting rooms as required
Distribute and store correspondence (e.g. letters, emails and packages)
Prepare reports and presentations with statistical data, as assigned
Arrange travel and accommodations
Schedule in-house and external events.

Additional Responsibilities:

Up-to-date awareness of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.

Qualifications
Minimum Educated level:

Second class lower (2:2) University Degree in Administration or the equivalent in Humanities
CIPM is an added advantage.

Person Specification:

Maximum of three (3) years relevant experience
Age Limit: 35 years
Tenacious and persistent
Flexible and adaptable
Personable and able to persuade and influence others
Innovative and Pragmatic
Smart and trainable
Confident and courteous
Ability to maintain a professional appearance and provide a positive company image to the public on the job.

Core Competencies:

Proven work experience as an Administrative Officer, Administrator or similar role
Solid knowledge of office procedures
Experience with office management software like MS Office (MS Excel and MS Word, specifically)
Strong organization skills with a problem-solving attitude
Attention to detail
Strong verbal and written communication skills
Strong presentation skills
Strong interpersonal skills
Strong logical reasoning
Attention to details
Organisational skills
Ability to navigate difficult conversations with appropriate discretion and confidentiality.
Polite, professional, and timely written and verbal communication skills.
Ability to maintain appropriate work and personal boundaries while preserving company culture.
Understanding of company products or services as well as business position and development factors
Efficient and thorough record-keeping and organization skills.
Responsive and willing attitude in execution of duties.
Ability to multi-task and prioritize appropriately.