Administrative Assistant at Grassroots Researchers Association (GRA)

Grassroots Researchers Association (GRA) was inaugurated in Maiduguri, Borno State, in 2009 as a response to the insurgency in northeastern Nigeria. The organization was formally registered with the federal Corporate Affairs Commission in 2016. It was initially conceived as a flexible association of independent grassroots researchers from different professions and backgrounds spanning the country’s six geopolitical zones. This collective was engaged in the monitoring and documentation of Nigeria’s perennial intra-communal conflicts and religious disputes. The goal was to create an evidence-driven resource for the government, development partners, academics, and researchers to make enlightened decisions on sustainable solutions.

We are recruiting to fill the position of:

Job Title: Administrative Assistant

Location: Maiduguri, Borno State
Commencement: 6th June, 2019
Contract period: 12 months

Tasks and Responsibilities

Prepare and manage correspondence, memos, reports, presentations, and emails to partners, funders or other related offices or agencies in relation to GRA operations and all correspondence coming into GRA
Make logistic arrangement including flights reservations, hotel and vehicle arrangement for project staff, visitors/partners, donors, consultants, volunteers and interns
Take minutes of GRA meetings and ensure proper documentation
Update the filling system and manage filing the office documents for both hard and electronic copies
Monitor and document staff time sheets and leave requests
Conduct procurement of stationery for staff, meetings, workshops and assets of GRA
Ensure that the office remains well supplied with consumables, drinking water, office stationary, bathroom items etc.
Develop and implement standards of the internal and external tidiness of GRA office and maintain the organization’s image in line with administrative guidelines
Ensure office reception is well managed, organized and attended to at all times, receiving guests, directing them, as well as receiving and dispatching calls (i.e. seating, visibility, notice board, tidiness, receive and dispatch faxes, mails, documents and reports as appropriate etc.

Qualifications

First Degree in a relevant field.
Human resources or administrative qualifications desirable
Experience:
2 years of relevant professional experience in administration / human resources
Previous experience working with NGO, preferably in the Admin / HR sector
Previous team experience and knowledge of team dynamics desirable

Skills:

Good inter-personal and conflict resolution skills, able to work under pressure and manage personal stress
Strong organizational and time management skills, team-player but also able to work independently
Able to coach and support others
Excellent verbal and written communication skills
Compassionate, self-motivated, enthusiastic, energetic
Able to cope with basic living conditions during field trip
Good understanding of Hausa will be an added advantage.

Success Factors
The successful candidate will combine good understanding of HR and Admin, and a can-do attitude. Ideally she/he will have previous experience working in large-scale emergency programs in insecure and conflict-affected contexts.

Application Closing Date
3rd June, 2019.

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