Program Assistant at Jhpiego Nigeria – Niger & Ondo

Jhpiego, an Affiliate of Johns Hopkins University is a global leader in improving healthcare services for women and their families. In collaboration with some its partners: Jhpiego, mDoc and the Health Strategy and Delivery Foundation (HSDF), will be implementing a MSD for Mothers funded cooperative agreement called MSD for Mothers (MFM) Quality of Care (QoC) Project. This project offer a unique and synergistic approach to co-design and implement an innovative QoC model to achieve the projects expected outputs, focusing on indirect causes of maternal morbidity and mortality. The project will be implemented in 2 states – Abuja and Lagos for a minimum period of 15 months.

We are currently recruiting to fill the position below:

Job Title: Program Assistant

Locations: Niger and Ondo
Supervisor: TBD
Reports to: Project Officer
Slot: 2

Background

Intermittent preventive treatment of malaria during pregnancy (IPTp) with sulfadoxine-pyrimethamine is one of the key interventions recommended by World Health Organization (WHO) for preventing malaria among pregnant women living in high malaria transmission countries including Nigeria.
Despite the availability of this affordable intervention and medicines, a high proportion of pregnant women do not have access to them. Unitaid is funding Jhpiego – An Affiliate of Johns Hopkins University and her partners to implement a five- year project – “Transforming Intermittent preventive treatment of malaria for optimal pregnancy” (TIPTOP) in four African countries – Democratic Republic of Congo (DRC); Madagascar; Mozambique and Nigeria. In Nigeria the project will be implemented in Ebonyi, Niger and Ondo States.

Overview

Program Assistant needed to manage day-to-day office operations for an upcoming UNITAID project in Ondo and Niger states to expand accent to preventive chemotherapy for pregnant women in Nigeria.
This project aims to scale up an innovative, community-based approach to expand coverage of intermittent preventive treatment in pregnancy (lPTp), with quality assured sulfadoxine-pyrimethamine (SP), for-pregnant women.
The Program Assistant will organize schedules and provide key logistical support for project team members’ travel to project sites.
S/he will facilitate distribution of project materials to project sites,

Responsibilities

Manage day-to-day operations of project office in Nigeria.
Organize schedules for project site visits.
Arrange travel/hotel reservations and track related travel expenses.
Provide administrative support to operation of project activities.
Work within established Jhpiego systems and in accordance with local regulations.
Draft correspondence to IGAS, MOH, SPHCDA, NOOs, and other agencies as requested.
Coordinate the procurement of office supplies, organize proper storage, maintain stock’reports and monitor uSage.
Organize transport and distribution of project materials to project sites and maintain accurate stock reports.
Report issues to the State Project Officer and troubleshoot as seeded.
Schedule and coordinate internal and external meetings, including invitations, meeting space, logistics, and refreshments.
Coordinate technological needs with IT Officer. Draft meeting notes and share with meeting participants.
Maintain files and support the dissemination of project information among the project team.
Schedule and support project visitors, including travel, visas, logistics, office space and meetings.
Assist with drafting, editing and proofreading of technical materials and program reports, including progress reports, activity charts, and annual reports as requested.
Work collaboratively with project and headquarters finance staff to prepare and track the progress of project and activity budgets.
Ensure compliance with UNITAID operational policies and regulations.
Work collaboratively with other project team members to ensure necessary project planning, resource availability and management activities function smoothly and efficiently.
Other duties as assigned

Required Qualifications

Minimum requirement of a Bachelors’ Degree in any of the Social Sciences Public Health, Business Administration or related field or equivalent experience
Experience in coordinating international donor financed projects
Familiarity with international donor policies and administrative procedures
3-5 years’ of experience in administrative support of international health projects
Ability to track expenses, keep accurate financial records and work within donor budgets.
Proficiency in writing and editing letters, reports, and documents
Strong decision making and results oriented approach
Ability to Interact skillfully and diplomatically with numerous counterparts such as networks of senior level international health professionals, donors, universities and other partners
Familiarity with Nigeria government regulations including immigration, importation, and customs.
Experience and understanding of malaria prevention, care and treatment
Ability to work in a complex environment with multiple projects/tasks, short deadlines, competing deadlines and intense pressure to perform
Appreciation for socio-cultural differences in countries, preferably having lived and worked in one or more low resource settings
Ability to develop productive working relationships with counterparts in other agencies and organizations worldwide
Ability to work effectively with diverse international teams
Proficiency in word processing and Microsoft Office
Fluent in written in English preferred
Excellent facilitation, oral and written communications skills
Ability to travel nationally.