Log Assistant at Solidarites International (SI)

Solidarités International (SI) is a French humanitarian organisation operating for over 35 years who is committed to providing aid in the event of conflict and natural disasters. Our mission is to provide aid as quickly and as efficiently as possible to endangered populations by meeting their vital needs: water, food and shelter.

SI has started activities in North-eastern Nigeria in August 2016 in the fields of Wash and is now intervening in 4 areas of the state for Wash and Shelter activities.

We are recruiting to fill the position below:

Job Title: Log Assistant

Location: Monguno, Borno
Beginning of contract: 17/6/2019
Contract duration: 3 months (with possibility of extension)
Probation period: 1 month
Delocalized status and related benefits: Applicable

Goal/Purpose

The logistics assistant supports the logistician in implementing and supervising all logistical activities at his/her assigned base.
In particular, he/she lends support to carrying out urgent activities and the filing and archiving logistical documents.
He/she temporarily takes on the basic tasks of the logistics manager in their absence

Main Tasks
Management of supplies:

Update price lists and vendor databases
Control Solidarités International purchase procedures
Verify and process quote requests and IOFs
Compose and archive purchase folders
Implement purchases, monitoring adherence to validation regulations and procedures
Negotiate prices, deadlines and methods of delivery
Ensure that relationships with suppliers are monitored

Management of vehicle fleet:

Assist in the planning and execution of maintenance and repair work on mission vehicles
Draw up the vehicle schedule
Ensure that a complete breakdown kit is available on board all vehicles
Check that vehicle log books are in place and are used correctly
Assist in monitoring and consolidating fuel consumption and miles travelled for all vehicles
Prevent misappropriation of petrol and spare parts
Monitor the administrative documents for all vehicles
Any other tasks entrusted by the Log Manager or Log Coordination

Management of equipment/telecommunications:

Assist in installing and securing materials
Assist in monitoring and maintaining materials
Organize training sessions in the use of means of communication
Any other tasks entrusted by the Log Manager or Log Coordination

Management and monitoring of IT equipment:

Update antivirus software
Provide teams with adequate means for data backup
Ensure the maintenance and correct use of IT equipment
Any other tasks entrusted by the Log Manager or IT Responsible

Management of supplies:

Supervise the maintenance and securing of warehouses
Support the logistics officer in carrying out stock checks and physical inventories
Any other tasks entrusted by the Log Manager or Log Coordination

Human resource management:

Assist in the recruitment process and in evaluating the members of the logistical team
Establish team schedules in conjunction with the logistics officer
Ensure or assist with logistical training
Any other tasks entrusted by the Log Manager or Log Coordination.

Requirements
Technical competences :

Training: BSc Economic, management administration supply, social science
Logistics related skills : good knowledge supply chain management , Store management, ICT skill.
Microsoft Office ( Excel and Word skills).
Management related skills.

Personal abilities:

Professional experience: 1 years of experience in similar position (NGO/Private or Public sector)
Languages: English, Haussa, Kanuri;
Personal qualities: reliable, honest, very good organization, resistance to stress, good interpersonal skills (communication), team player, capacity to delegate and to manage, initiative and autonomy, capacity of prioritsation of tasks.

Salary and Conditions
In accordance with SI’s Terms of Employment; for national staff in Nigeria.

Application Closing Date
7th June, 2019.

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