Admin and Facility Lead at Alfred and Victoria Associates

Alfred & Victoria Associates is one of Nigeria’s leading ICT solution based company. Our company offers a wide range of services which are in high demand of today’s emerging market. AVA has three major arms which have been streamlined to meet our customer’s needs.

We are recruiting to fill the position below:

Job Title: Admin and Facility Lead

Location: Victoria Island, Lagos
Employment Type: Full-time
Department: Corporate Services

Job Summary

To be responsible for the day-to-day administration and management of facilities, to include general administration and maintenance of head office and other offices.
Responsible for contracting and arranging maintenance and repair services as well as facilitating and coordinating repairs, processing of invoices for outside locations and safety requirements.
Assist in managing supplies of furniture and equipment.

Organisational Relationships

Reports to: GM HR & Admin
Direct Reports: Corporate Service
Internal Relationships: Stake Holders and Staff
External Relationship: Vendors and Suppliers.

Key Role and Responsibilities

To investigate and respond promptly to any reports of faults, breakdowns to office equipment and oversee work done.
To arrange for general maintenance of office equipment, fixtures and fittings as necessary.
To assist the HGIS in managing and monitoring the effectiveness of service level agreements.
To arrange for servicing and maintenance of vehicles (e. g pooled, attached and status cars) and ensure it complies to requirements.
To inspect head office and other locations to determine need for repairs or renovations.
To process approvals for vehicle purchases, statutory registrations and fees for vehicles, payment of rent and service charge and other government agencies bills for Head office and expatriate apartments.
Maintenance/ Repairs of vehicles and maintenance of vehicle records.
Processing vendor payments for purchases and maintenance.
To inspect vehicles and supervise drivers.
To ensure documentation, listing and proper update of the organization’s inventory.
Office building maintenance and control of access.
To attend to other matters as may be assigned.

Key Performance Indicator

Level of professionalism, objectivity and independence in the discharge of duties.
Reactive vs preventive maintenance.
Turnaround time in addressing issues.
Optimal functioning of office equipment.
Enquiries taken and managed in a proficient and timely way.
All relevant statutory registration documentation (cars, delivery bikes, etc.) checked for accuracy and validity.
Service quality and cost efficiency.
Reorder level in line with policy.

Job Specification
Academic Qualification: