Admin and Finance Assistant at Off-Field Concepts Limited

Off-Field Concepts Limited – We blend creative, strategic planning with expert knowledge to tackle the toughest challenges for businesses. Today’s businesses need the right blend of people and technology to attain and accelerate growth. At Off-Field we have the right mix of solutions to optimize your people and technology so we are able to grow with you. We provide best-in-class solutions in Physical Security and Safety, Electrical Contracting Services, Information and Communication Technology, Extra-Low Voltage (ELV) works, and Automation systems. Our smart home automation systems are the best your money can afford.

We design responsive websites and develop mobile apps. We also deliver Metro Ethernet and T1 circuits, IP PBX phone systems, and Internet and VoIP services everywhere. We further optimize your investments with structured cabling to integrate your MATV, intelligent surveillance (iCCTV), Access Control, Audiovisuals, and Fire safety systems.

We are recruiting to fill the position below:

Job Title: Admin and Finance Assistant

Location: Abuja (FCT)

Job Responsibilities

Maintains CEO’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, travel; and coordinating with meeting attendees. Maintain calendar for appointments, calls, meetings, VIP visitors, key projects and follow-up tracking.
Receiving and welcoming visitors and clients in a respectful and appropriate manner;
Call scheduling and management.
Setup, assist and follow up on the CEO’s tasks (communicates clearly and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities);
Responding to email correspondence.
Preparing regular reports on expenses and office activities and budgets.
Receiving, drafting and follow-up on administrative letters.
Handling and keeping records of the organization’s finances.
Coordinating logistics for movement of goods and staff.
Stock management.
Ensuring that inventory under supervision is continuously maintained and all movements/transfers are supported by the correct documentation.
Ensuring that all items are well organized and correctly stored, protected, fully identified, and easily accessible;
Managing petty cash and petty cash request on a daily basis;
Review eligibility of all related expenses shown on invoices from vendors and service providers.
Purchasing of all office supplies e.g stationery, papers, groceries, refreshments, etc.
Ensuring e-archiving and e-filing of documents for easy retrieval when the need arises.
Managing all incoming and outgoing documents.
Support in organization of events, travel arrangements, hotels bookings etc.
Support in general office duties & maintenance and any other assigned duties.

Job Requirements

B.Sc / HND in Business Administration, Finance or any other related course of study.
Minimum 2 years post NYSC experience as an Admin and Finance Assistant.
Good knowledge and experience in Project Management and Financial accounting is an added advantage.
Proficiency in Microsoft Office.
Excellent reporting skills.
Good time management skills.
Excellent written and oral communication skills.
Good knowledge and practice of office ethics.
Flexible and adaptable to any situation.
Ability to work independently with little or no supervision.
Excellent record keeping skills.
Solid knowledge of office procedures.
Strong organizational and problem-solving attitude.
Attention to details.