Admin and Logistics Officer at Plan International

Plan International is an independent development and humanitarian non-profit organisation that advances children’s rights and equality for girls. We support children’s rights from birth until they reach adulthood, and enable children to prepare for – and respond to – crises and adversity. We believe in the power and potential of every child, but know this is often suppressed by poverty, violence, exclusion and discrimination.

We are recruiting to fill the position below:

Job Title: Admin and Logistics Officer

Location: Maiduguri, Borno

Role Purpose

The purpose of this role is to provide administrative and logistical support for the Maiduguri field office in line with policies of Plan International Nigeria, donor requirements and Nigerian laws.
The post holder will be supervised by the Humanitarian Admin and Logistics Advisor and expected to work very closely with other members of the programme team and particularly the Grants and finance officer.

Dimensions of Role:

The post holder will contribute to the effective administration and logistics coordination in Maiduguri office, ensuring the interface between operations and programme team members.
The post holder will support development of Plan Internationals implementing partners and staff capacity building. The post holder will supervise the Admin Assistant.

Key Roles/Responsibbilities

Provide day-to-day support to staff in general office operations and identify future needs
Ensure timely welcome services, hotel and flights bookings and other support services for staff and visitors
Coordinate and management movement register for all staff and visitors in the Maiduguri office
Effective management of the guest house
Prepare and file documents for signature and/or action, as necessary and ensure that that proper filing systems are in place for the office
Coordinates the planning and organization of meetings and workshops
Ensure that vehicles and all equipment are in good conditions and liaise with the Humanitarian Admin and Logistics Advisor about necessary repairs and improvements as necessary
Arrange for the repair and maintenance of office/ guest house equipment and machinery to ensure that staff works effectively without any disruptions.
Ensures that the SAP system is used to capture all necessary activities as required.
Establish and maintain a well-functioning logistics support operation for the county office – effective coordination and use of vehicles
Coordinate logistics and procurement operations – Selection of vendors/suppliers
Prepares and Maintain records of all outstanding purchase orders with external vendors and arranges transportation and forwarding services for all orders to ensure delivery on schedule
Prepare reports on personnel and material movement and ensure that reporting requirements are fulfilled in an accurate and timely manner
Ensure compliance with Plan International logistics standards and regulations
Ensure appropriate request for quotation is placed and correct quotations received for processing
Responsible for purchase order creation and maintenance in SAP
Store Management using specified software
Perform any other project related duties as specified by the Humanitarian and Logistics Advisor.

Technical Expertise, Skills and Knowledge
Essential:

A degree in Business/Public Administration or related field.
At least 2 -4 years of experience working in administration and logistics generalist role in a
Experience in use of SAP
Fluency in English with excellent writing and speaking skills is required.
Excellent and demonstrable experience in procurement processes and logistics management.
Demonstrable experience in office management and staff coordination.
Excellent writing and speaking in English language
Knowledge and understanding of Nigeria’s policy environment
Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching
Capacity to build and maintain relationships and to work effectively in a multicultural and multi-ethnic environment respecting diversity.
Experience with Microsoft Word, Excel, Power Point and Outlook.