Admin & Logistics Officer at Plan International

Plan International is an independent development and humanitarian non-profit organisation that advances children’s rights and equality for girls. We support children’s rights from birth until they reach adulthood, and enable children to prepare for – and respond to – crises and adversity. We believe in the power and potential of every child, but know this is often suppressed by poverty, violence, exclusion and discrimination.

We are recruiting to fill the position below:

Job Title: Admin & Logistics Officer

Location: Damaturu, Yobe

Role Purpose

Project to restore the peaceful coexistence and social cohesion of the population affected by the conflict in the Lake Chad Basin is an upcoming 3 year multi country project to be implemented in Nigeria, Cameroon and Niger.
The project has the objective to promote social cohesion through the rehabilitation of social infrastructure and the integration of IDPs and refugees. In Nigeria, the project will ensure adolescent girls and boys, as well as young women and men in Yobe state of Nigeria have access to appropriate and timely SRHR and nutrition services and structures and Community mediation structures are in place in the project areas to prevent and deal with conflicts between members of the community and to promote non-violent and peaceful coexistence of the various different groups living there.
The project will be implemented by Plan International Nigeria in 5 LGAs of Yobe state in collaboration with the Yobe State Ministry of Health, Yobe State Primary Health Care Development Agency, local CSO partners and other relevant stakeholders.
The purpose of this role is to provide administrative and logistical support for the project and the Yobe field office in line with policies of Plan International Nigeria, donor requirements and Nigerian laws.

Dimension of Role

The post holder will contribute to the effective administration and logistics coordination in Yobe office, ensuring the interface between operations and programme team members.
The post holder will support development of Plan Internationals implementing partners and staff capacity building. The post holder will supervise the driver.

Key Roles/Responsibilities

Provide day-to-day support to staff in general office operations and identify future needs.
Ensure timely welcome services, hotel and flights bookings and other support services for staff and visitors.
Coordinate and management movement register for all staff and visitors in the Yobe office
Effective management of the office operations
Prepare and file documents for signature and/or action, as necessary and ensure that that proper filing systems are in place for the office.
Coordinates the planning and organization of meetings and workshops.
Ensure that vehicles and all equipment are in good conditions and liaise with the Field office coordinator and Humanitarian Admin and Logistics Advisor about necessary repairs and improvements as necessary
Arrange for the repair and maintenance of office equipment and machinery to ensure that staff works effectively without any disruptions.
Ensures that the SAP system is used to capture all necessary activities as required.
Establish and maintain a well-functioning logistics support operation for the office – effective coordination and use of vehicles
Coordinate logistics and procurement operations – Selection of vendors/suppliers
Prepares and Maintain records of all outstanding purchase orders with external vendors and arranges transportation and forwarding services for all orders to ensure delivery on schedule
Prepare reports on personnel and material movement and ensure that reporting requirements are fulfilled in an accurate and timely manner
Ensure compliance with Plan International logistics standards and regulations
Ensure appropriate request for quotation is placed and correct quotations received for processing
Responsible for purchase order creation and maintenance in SAP
Store Management using specified software
Perform any other project related duties as specified by the Field Coordinator and other dotted line management.

Technical expertise, skills and knowledge
Essential:

A degree in Business/Public Administration or related field.
At least 2 -4 years of experience working in administration and logistics generalist role in a
Experience in use of SAP
Fluency in English with excellent writing and speaking skills is required.
Excellent and demonstrable experience in procurement processes and logistics management.
Demonstrable experience in office management and staff coordination.
Excellent writing and speaking in English language
Knowledge and understanding of Nigeria’s policy environment
Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching
Capacity to build and maintain relationships and to work effectively in a multicultural and multi-ethnic environment respecting diversity.
Experience with Microsoft Word, Excel, Power Point and Outlook