Admin Officer at Omnicom Solutions Limited

Omnicom Solutions Limited is a full-service solutions company that offers a wide range of services for GSM, GPRS, UMTS, CDMA and 3G networks. Our services include Satellite and Radio network services, Site Acquisition, Roll-out management, Network/Transmission Link Design and Engineering, Benchmarking, Network Performance Analysis, Management and Optimization, RF Test Solutions and Simulations, RF Survey, Training and Project Management.

We are recruiting to fill the position below:

Job Title: Admin Officer

Location: Lagos

Responsibilities
Office Administrations and Logistics:

Maintain appropriate and updated filing system for all project documents including procurement documents; field vouchers, approved budgets and purchase orders; and task payments; checks
Assist in management of Field Office assets, premises, supplies, publications, facilities and logistic services as required
Administer regular maintenance of all office space and equipment including necessary insurances in place and processing of claims in case of loss
Serve as back up administration of transportation for the office and staff for local and international travel
Maintain HR-related files, including monthly updating of leave time accrued/taken, ensuring medical insurance for staff
Maintain up-to-date record of all rent, service and utility contracts for the office and, administer prompt payment of rents, insurance, service and utility bills

Assist in performing project close out activities Procurement and Contracts Management:

Engage company drivers and all repair personnels in the maintenance of vehicles and other company properties
In consultation with the project team, explore market and collect price quotations from suppliers and vendors
Collect necessary documents and information to process purchase orders, consultant agreements, letter agreements, subcontract/agreements and/or sub-grants
Keep up-to-date electronic database, documentation of necessary information and deliverables in the files of each consultant agreement, sub-agreement, contract, grant, vendor, etc.

Asset Management:

Manage expendable property
Perform receiving function, record and tag all items
Issue supplies and stationery to staff
All other duties and tasks as assigned

Requirements

Bachelor’s Degree from a recognized academic institution in Business or related field or 4 years working in administration;
Proven competency in planning, organizing, and implementing operational activities
At least 4 years of administration experience with a good understanding of business operations and controls
Proficiency in MS Office applications
Sound written and verbal communication skills in English
Strong supervision skills to ensure activities, schedules and progress are reviewed and monitored
Experience leading, mentoring, and motivating staff; a good understanding of performance management
Demonstrates good judgment and decision making. A minimum of 2 years of people management experience, including setting performance objectives, managing for results, giving and receiving feedback, performance evaluation and mentoring and coaching
Project Management expertise
Excellent written and verbal communication skills
Sound problem solving and decision making skills
Ability to work with a low level of supervision and as a part of a team when required
Demonstrated critical thinking, attention to detail, and organizational skills
Demonstrated leadership skills including a high level of professional maturity is required