Administration Officer at the International Federation of Red Cross and Red Crescent Societies (IFRC)

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with 190 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.

We are recruiting to fill the position below:

Job Title: Administration Officer

Vacancy No:IFRC03141
Location: Abuja
Duration: 6 Months
Category of Staff: National Staff

Job Purpose

To provide support in logistics and administration responsibilities to a satisfactory level, including procurement, customs clearance, contract, maintenance, support to the training workshop, etc., under the direct supervision of the Senior Finance and Admin Officer

Job Duties and Responsibilities

Organize procurement of supplies, customs clearance and forwarding in accordance with Federation procedures.
Handling of supplier files, including requests for quotations, comparative bid analysis, placing of purchase orders, and follow-up on the delivery of goods and services.
Follow up other office services, maintenance and security.
Management of fleet and vehicle maintenance.
Follow up on vehicle rental program (VRP) issues with the regional fleet coordinator in the regional logistics unit.
Follow up import and export of Federation leased vehicles
Monthly vehicle report using Fleet Wave.
Logistics and administrative support for regional meetings, training workshops, seminars etc.
Follow up on Internet and mobile phone services and act as a focal point for mobile phone service providers, internet providers, etc.
Provide logistical support to regional delegations and National Societies.
Provide basic IT support like changing toners and ensuring all IT equipment are always functional.
Preserves Office records.
Maintains and updates the database for suppliers and service providers.
Work in close collaboration with Admin staff in supporting correspondence management.
Timely review of IFRC agreement with Vendors (Suppliers and Service Providers)
Assist the unit when and where required, specifically during staff absences or illnesses, to ensure continuity of service.
Perform other duties as assigned by the supervisor.

Job Requirements
Education:

Basic Training Course for delegates or equivalent knowledge
University degree in Logistics or related field, or equivalent qualification

Experience:

Three years’ experience in logistics and administration
Working knowledge of Federation logistics system, procurement procedures and financial systems
Advanced Microsoft Office applications
Federation logistics procedures
Working in an international organization
Budget preparation and control
Procurement and clearances
Logistics software applications

Knowledge, Skills and Languages

Proficient in basic computer software programmes (Windows, spreadsheets, word-processing) and accounting applications, PowerPoint, e-mail and the internet
Valid international driving license for light vehicles (manual gears)
Advanced knowledge of written and spoken English

Competencies and Values: