Administrative Assistant 1 (Prevention) at the International Committee of the Red Cross (ICRC)

The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organisation whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance.

The International Committee of the Red Cross (ICRC), Abuja Delegation is looking for a suitable candidate to fill the position below:

Job Title: Administrative Assistant 1 (Prevention)

Location: Abuja

Job Description

Under the supervision of the Deputy Head of Delegation in charge of the Prevention programmes, the Administrative Assistant 1 provides secretarial and administrative support to the Communication Department, Armed and Security Forces Department and Legal Department (30% of reporting time each) as well as Health Care in Danger and Multilateral Affairs (10% reporting time).

Main duties and Responsibilities

Drafts and finalizes correspondence, internal and external presentations, meeting minutes and other documents;
Shares information among team members.
Provides logistical and administrative support in the preparation, planning and during external and internal events,
such as training events, roundtables, conferences; acts as focal point for external communication for such events.
Prepares for meetings by setting up rooms and materials, including technical set-up for conference calls, presentations and video conferences.
Organizes meetings, and books appointments.
Provides administrative support in the planning of field and other missions; submits Air Travel Requests.
Provides support in the filing of documents on Team Space and maintains electronic archives.
Updates database of contacts in coordination with Chancellery and Protection Department.
Carries out secretarial tasks such as making photocopies, printing documents and destroying documents.

Education and experience required

University Degree or equivalent qualification, preferably in Business Administration, Finance, Logistics or any related discipline.
At least 2 years work experience in administrative position.
Fluent in spoken and written English.
Excellent computer skills, including in Microsoft Office (Word, Excel, and Power Point).

Personal Attributes: