Administrative Manager at Jhpiego

Jhpiego, an Affiliate of Johns Hopkins University, is a global leader in improving healthcare services for women and their families.

We are recruiting to fill the position below:

Location: Abuja
Position Reports to: Director, Finance and Operations

Overview

The Administrative Manager reports to the Director of Finance and Operations and will be responsible for providing administrative oversight at Jhpiego country office based in Abuja.
He/she will be responsible for providing technical support to administrative team members in all Jhpiego field offices.
The Administrative Manager will ensure that all administrative reports follow Jhpiego and donors’ rules and regulations, as well as other applicable approved procedures at all times.
The Administrative Manager will be responsible for ensuring cost consciousness, efficiency of administrative operations and maintaining an on-site administrative system required to assure the integrity and effective performance of country office operations

Key Responsibilities

Ensure country office administration run smoothly to support effective and efficient program implementation
Ensure effective and efficient logistics and facility management systems for the smooth running of country office and program activities
Responsible for supporting logistics team members in reporting operational usage of vehicle fleet and other facility equipment
Develop and implement capacity building plans for all official drivers of Jhpiego’s vehicles
Ensure prompt renewal and management of all facility related leases
Manage all processes for importation/international shipment of goods on behalf of Jhpiego
Develop and implement administrative protocols that complies with USAID and Jhpiego regulations and standards
Adhere strictly with compliance indicators for field administrative operations. Track and report exceptions
Coordinate with supervisor to identify areas of improvements in administrative processes
Ensure documentation of administrative procedures are complete and available for audit and all third-party reviews.

Required Qualifications

B.Sc. in Business Administration, Public Administration, or relevant field. Master’s degree is highly desired
Professional Certification in Project Management is an added advantage.
Minimum of seven (7) years of demonstrated administrative experience within an international not-for-profit organization.
Previous experience in a PEPFAR award is highly desired
Practical understanding and application of donor regulations in large and complex projects is highly desired
Excellent computer skills including proficiency in the use of fleet management and reporting software.

Knowledge, Skills and Abilities:

Working knowledge of database applications, MS Word, and Excel etc.
Excellent organizational skills, detail-oriented and high degree of accuracy;
Excellent interpersonal skills to effectively interact with all levels of staff and partners.
Good oral and written communication skills to effectively communicate findings and analyses
Be cooperative, hardworking, flexible & dependable.
Be of high integrity and have a sense of confidentiality
Be willing to take on extra responsibilities in order to achieve the goals/objectives set by the organization
Capability to develop and implement effective strategies and tactics for accomplishing assigned duties
Ability to work independently and as a member of a team.
Be self-motivated, proactive and have a positive attitude to work requiring minimum supervision.