Administrative Officer at Golden Effects Pictures Limited

Golden Effects Pictures Limited, a film production company, is recruiting suitable candidates to fill the position below:

Location: Allen, Ikeja, Lagos
Employment Type: Full-time

Responsibilities

Organizing and managing schedules and calendars for staff, managers, and senior-level officers
Manage office supplies stock and place orders
Ensure functionality of necessary office equipment, and requisition new equipment and supplies as needed.
Prepare regular reports on expenses and office budgets
Receiving and processing communication channels, including email, phone, and physical mail
Maintain and update company databases
Organize a filing system for important and confidential company documents
Attend meetings and record notes and messages for managers and senior-level officers
Answer queries by employees and clients
Update office policies as needed
Oversee outsourced units e.g security, cleaning
Maintain a company calendar and schedule appointments
Book meeting rooms as required
Distribute and store correspondence (e.g. letters, emails, and packages)
Prepare reports and presentations with statistical data, as assigned
Arrange travel and accommodations
Schedule in-house and external events
Conferring with the accounting department to help make payments, process incoming invoices, and verify receipts.
Assisting the HR department with job postings, interviews, and personnel database.

Requirements

Candidates should possess a Bachelor’s Degree qualification with 2 – 5 years of work experience.
Proven work experience as an Administrative Officer, Administrator, or similar role
HR background is an added advantage
Solid knowledge of office procedures
Attention to detail.
Proven experience working in an office environment.
Proven experience being able to handle multiple tasks at the same time.
Notable organizational skills and the ability to provide organization and structure that others can follow.
Strong communication skills and the willingness to make phone calls, emails, and other communications with clients
Comfortable working independently when needed, or as part of a team
Experience with office management software like MS Office (MS Excel and MS Word, specifically).