Administrative Officer at the International Institute of Tropical Agriculture (IITA) – Yola, Abuja & Borno

The International Institute of Tropical Agriculture (IITA) is a not-for-profit institution that generates agricultural innovations to meet Africa’s most pressing challenges of hunger, malnutrition, poverty, and natural resource degradation. Working with various partners across sub-Saharan Africa, we improve livelihoods, enhance food and nutrition security, increase employment, and preserve natural resource integrity. IITA is a member of CGIAR, a global agriculture research partnership for a food secure future.

We are recruiting to fill the position below:

Job Title: Administrative Officer

Ref No.: IITA-HR-NRS2020-011
Locations: Yola-Adamawa, Abuja & Borno
Recruitment Type: National (2-year renewable contract)

Duties

Successful candidate will among other things perform the following duties:

Assist in day to day Activity administrative duties
Provide logistical support for all Activity trainings, seminars and workshops
Keep inventory of office equipment and supplies
Assist in the preparation of requests for internal purchases and Purchase Orders of office stationery, machineries, and assist in the following up and handling of purchases/oracle requests
Assist in basic financial record posting and verification on the budget
Coordinate and implement office procedures for smooth-running and effective office functioning
Maintain an effective filing system and safe keeping of confidential documents
Arrange appointments and meetings for Activity staff
Retrieve information, data and documents for Activity Experts
Prepare administrative and financial reports
Perform any other duties as may be assigned by the supervisor.

Qualifications

B.Sc HND in Secretarial Studies, Business Administration or related field with minimum of four (4) years’ experience performing similar or related roles.

Competencies:

Be proficient with Microsoft Office (Outlook, Excel Word and PowerPoint).
Have excellent interpersonal skills and the ability to work in a team-oriented multicultural environment.
Have ability to multitask and work effectively within strict deadlines.
Have ability to deliver accurate and timely reports.
Be able to work with minimum supervision and with tight deadlines. Have good command of English Language.
Have ability to communicate in one or more of northern Nigeria’s major languages is an advantage.