Executive Assistant at British American Tobacco Nigeria (BAT)

British American Tobacco is all about freedom of choice – whether it’s our people or our products. Combined with our entrepreneurial spirit, it’s what’s driven our phenomenal success. We started trading tobacco over a hundred years ago. Today, we’re a multibillion-dollar company with more than 200 brands in our portfolio. With robust positions in each of our regional markets, our future looks equally bright too.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Lagos
Seniority Level: Executive
Function: General Management
Reports to: Area Director & Human Resources Director, West & Central Africa
Reporting Level: Internal

Details

BAT is evolving at pace – truly like no other organisation.
To achieve the ambition, we have set for ourselves, we are looking for colleagues who are ready to live our ethos every day. Come be a part of this journey!

Role Positioning and Objectives:

The role is responsible for providing comprehensive and proactive support to the Area Director & HR Director on a wide range of complex tactical and administrative tasks whilst prioritizing and taking personal responsibility for all activities in order to improve efficiency.
This role will also be responsible for executing defined work projects of moderate complexity).

What You Will Be Accountable For

Manage the work schedule (calendars, visits and work plans) and correspondence for the Area and HR Director to ensure optimal use of time and resources
Develop and implement complex presentations, reports, memos and other analysis and communication materials for internal and external use using the Microsoft Office suite (Word, Excel & PowerPoint)
Co-ordinate meetings and engagements for the Top team within the area
Responsible for organizing extensive global travel arrangements for Area and HR Director and other Regional visitors – transportation, hotels and visas in place
Perform routine transactions such as cash advance, expense statements & retirements as required
Organizing conferences (local and global), workshops and team-build events
Effectively interface with other Top Team Members and their PAs to achieve targets
Effective relationship with and Role Model to PAs within BAT and in other companies
Identify areas for improvement and execute plans as required

Can this be Your Future Role?

Can you multitask, prioritise and organise like a pro?

Essential Experience, Skills and Knowledge

BSc / BA Degree
Previous working experience in a similar role, in a leading corporate organisation is an advantage
Great MS Office skills (Word, PowerPoint, Excel) and ability to prepare complex reports
Proactive “can do” work ethic – flexible approach to working
Excellent organizing and prioritizing skills
Great communication (verbal and written) and interpersonal skills, with an assertive attitude
Self-starter, keen and confident to use own initiative
Ability to establish priorities, maintain confidentiality and work under pressure
Good numerical skills to work with financial systems and resolve queries.

Beneficial