Executive Assistant at WorQulture

WorQulture – Our client, a Construction / Architectural firm, is recruiting to fill the position below:

Location: Lekki Phase 1, Lagos
Availability: As soon as possible

Summary

Our client needs an Executive Assistant with outstanding organizational, written and verbal communication skills
The ideal candidate must be able to prioritize daily workload, manage most business-related tasks, organize travel itinerary, anticipate the needs of the Construction Executive, and interact professionally with a diverse range of individuals including but not limited to members of the senior management team, board of directors, vendors, etc

Responsibilities

Organize all aspects of their daily tasks such as; managing the executive’s diary, scheduling meetings, providing daily briefings, and preparing reports, invoices, letters, memos, and other necessary documents as requested by the Construction Executive.
Act as the first point of contact forinternal and external contacts including vendors, colleagues and clients, take minutes of meetings, transcribe, and distribute reports appropriately.
Overseeing all incoming and outgoing communication including phone calls, emails, reports and internal correspondence on behalf of the Construction Executive.
Filing and retrieving corporate records, documents and reports and ensuring they are organized physically and electronically.
Support Construction Executive with research and necessary information in preparing for meetings and presentations with great discretion.
Assist in activities and processes including project planning, intake, prioritization, initiation and execution.
Planning and organizing internal and external events with stakeholders.
Prompt the Construction Executive and ensure they are aware of time-sensitive situations and issues of priority.
Maintain a high degree of discretion and confidentiality
Providing support on additional duties as assigned by the Construction Executive.

Qualifications and Experience

Minimum of a BSc in Business Administration or related fields
Smart and active
Must live within close proximity to Lekki Phase 1
Exceptional attention to detail and organization skills
Effective communication and interpersonal skills
Excellent Computing skills and knowledge of Microsoft Office suites
Time management and ability to learn quickly
Experience working with C-Suite executives is highy desirable
Professional or educational background in Construction or Architecture is an advantage
Ability to work in a fast-paced environment.