Finance & Admin Manager at Nuru Nigeria

Nuru Nigeria is a local NGO with affiliates in the US, Kenya and Ethiopia, and is starting up operations in Nigeria. The mission is to end extreme poverty in remote rural communities. Nuru’s first involvement in Nigeria was established in 2017 and began work in 2018 in Adamawa State, Nigeria with the creation of Nuru Nigeria. The long-term goal of Nuru Nigeria is the establishment of a locally led, self-sustainable, Nigerian NGO which will continue to work with local rural communities indefinitely.

We are recruiting to fill the position below:

Job Title: Finance & Admin Manager

Location: Yola, Adamawa State with visits to field office
Reports To: Project Director
Start Date: June, 2020
Period: One year contract with possible renewal
Supervises: Finance, Procurement, HR and Admin Officers

Position Description

Leadership of all aspects of financial management, accounts, administration and human resources; monthly budgets, accounts and variance analysis for decision making. Prepare annual budget, cash requests and quarterly re-forecasts.
Implement internal and external audit recommendations, support PWC in preparing year end accounts and oversee external audit. Prepare donor budget and financial reports in line with contract requirements, IFRS and Nuru International’s policy.

Key Responsibilities

Finance Responsibilities:

Ensure organizational compliance with Nigerian & International finance regulations
Lead development of financial plans, budgets and forecasts
Prepare financial statements and support PWC in preparation of year end accounts
Facilitate population of monthly and quarterly Dash Boards
Ensure that a monthly income and expenditure tracking sheets is prepared, submit to PWC in a timely manner
Review financial processes and procedures on a bi-annual basis
Supervise preparation of accurate and timely financial reports alongside PWC for donors as required
Carry out benchmarking exercises and supplier reviews to obtain value for money on its purchases

Account/Procurement/Payroll Responsibilities:

Ensure that accounting records and books of accounts are kept up to date and are in accordance with Nuru International/Nigeria’s chart of accounts
Ensure that all payments to supplies and/or projects are in accordance with relevant regulations and approved plans/budgets
Review monthly payroll, and ensure necessary deductions and reimbursements are processed against staff accounts
Ensure that donor funds are received as per disbursements agreements and that expenditure by all staff is coded by unit and donor correctly
Ensure that bank reconciliation as well as debtors and creditors statements are done monthly
Ensure that cheque books, purchase order books, invoices etc. are well accounted for and are kept in a safe and secure custody
Annually review accounting timelines and processes to ensure accounts are being produced across our admin and field sites in the most effective manner
Ensure there transparent and credible procurement processes are in place

Human Resources/Admin Responsibilities:

Implementing and revising HR policies and compensation program including annual salary benchmarking
Facilitate the implementation of 3600 Performance Management and appraisal system for employees
Developing, revising, and recommending personnel policies and procedures
Ensure proper benefits administration and record keeping/tracking systems are in place
Overseeing recruitment efforts for all personnel, including writing and placing job ads, setting interview panels, reviewing JDs etc.
Oversee new employee orientations and employee relations counseling are conducted
Overseeing exit interviews
Coordinate employees travel and logistical needs.

Strategic Leadership Responsibilities:

Support financial planning, risk management and value for money work within the organization
Oversee overall organizational performance and people development including the managing of the performance dashboard and Bottom Line Accountabilities.
Contribute to strategic planning and organizational management as a member of the Strategic Leadership Team as a team player
Support the Project Director and SLT in the governance, oversight and direction of non-programmatic units
Support the Project Director to develop and engage the SLT in the strategic growth and expansion of Nuru Nigeria
Act as a role model to our staff and partners by upholding our values and policies at all times Create and maintain a values-based ethic across Nuru Nigeria to ensure that the Nuru Nigeria’s values, codes of conduct, policies and standards are understood clearly by all and adhered to in practice.

Job Requirements

Master’s in Business Administration or Management or any social Science/Humanities required
5 years of managerial experience required
Basic experience of Finance, Procurement and admin required
Experience in strategy development and implementation
Result oriented and people’s person
Solution driven
Critical thinking, coaching, interpersonal, verbal and written communication skills
Proficiency in the use of computers most especially Ms Word & Excel and Google Applications
Ability to plan for and keep track of multiple projects and deadline
A team player with excellent leadership skills
Very good understanding of office management processes
Ability to manage conflicting demands and changing priorities

Nuru Nigeria Offers

Competitive salary
Work in a dynamic and motivated team
Training and capacity building program and intensive mentorship by expat team
Positive atmosphere of dynamism and motivated team setting.
Atmosphere of a forefront professional and flexible NGO with a unique new development approach.
Annual, Maternity and Paternity leave benefits.
Transport costs and communication allowance.
13th Month Salary
Training and capacity building program and intensive mentorship by expat team.
Life Insurance covering accident, disability and related benefits
Health Insurance covering employee and family.
Pension benefits.
Atmosphere of diversity committed to providing equal employment opportunity, forbidding discrimination based on race, color, religion, gender, national or ethnic origin, age and disability, with respect to policies and visions.
Other Labor best practices apply.