Finance & Administration Associate at the Management Sciences for Health (MSH)

The Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health.

We are recruiting to fill the position of:

Job Title: Finance & Administration Associate

Job ID: R879
Location: Taraba
Employment Type: Full time

Overview

• The Finance & Administration Associate is responsible for ensuring the smooth operations of finance and logistic provided by the Operations Unit by providing financial and admin support.
• She or he works with the Senior Operations and Procurement Specialist and State Specialists to coordinate and manage the operation and implementation of project activities in the state.

Responsibilities

• Arrange hotel for staff, participants, consultants who are coming to State for assignments
• Assist in organizing for the dispatch of goods and equipment whenever required and ensure that packing list, waybills and export documentations where necessary are prepared and ensure that shipping details are communicated in writing promptly to the receiver
• Calendar management, ensuring conference rooms are booked and Meeting/conference/activity logistics and making sure to update the records regularly
• Arrange spaces for new employees making sure the availability of desks, chairs etc. are ready for them to use on the start day
• Inventory and asset management
• Coordinate the approved Activity Profiles making sure that materials, equipment, etc. required for the activity are organized and ready for the activity
• Coordinate procurement and engagement of vendors for goods and services.
• Coordinate catering services for official functions within and outside the office location
• Prepare payment schedules for vendors and participants.
• Properly code all transactions.
• Maintain administration and accounting files.
• Follow up on outstanding vendor’s payments and assure timely reconciliation.
• Control consumption of project (petrol, electricity, water, telephone,)
• Participate in the improvement of the accounting system and the system of internal control.
• Ensure compliance with MSH policies and procedures including internal control systems, Global fund guidelines as well as Nigeria Government regulations.
• Create all administrative and financial reports monthly as requested by supervisor.
• Manage payments of taxes and other statutory payments at state level.
• Ensure that payments are compiled, reviewed and send to country office timely for processing
• Ensure that entries are entered into project activity tracking logs accurately and timely.
• Ensure that month and year-end activities are done accurately and in compliance with MSH policies and procedures.
• Other tasks as requested by supervisor

Qualifications

• Minimum of 2 years’ experience as an Accountant and administration
• Understanding of key aspects of accounting
• Experience with Global Fund and U.S. government projects
• Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software
• Verbal and written language skills in English required
• Ability to work independently and take initiative
• Ability to learn complex program procedures.

Application Closing Date
Not Specified.