Finance and Administrative Assistant at RTI International

RTI International is an independent, nonprofit research institute dedicated to improving the human condition. Clients rely on us to answer questions that demand an objective and multidisciplinary approach—one that integrates expertise across the social and laboratory sciences, engineering, and international development. We believe in the promise of science, and we are inspired every day to deliver on that promise for the good of people, communities, and businesses around the world.

We are recruiting to fill the position below:

Job Title: Finance and Administrative Assistant

Locations: Delta, Sokoto

Details

The Finance and Administration Assistant is responsible for supporting financial, administration, logistics and procurement of project.
She/he will support the achievement of project goals in a manner constant with financial principles and maintain functions such as general accounting, financial tasks, and accounting records.
She/he will coordinate office space for visiting RTI staff/consultants.
She/he will word process general correspondence, answer phone calls and perform other administrative duties as needed.

Essential Duties
Office Administration:

Maintain appointment diary either manually or electronically
Keep and maintain the reception area
Receive and distribute messages from telephone/email as appropriate, taking clear messages and passing these promptly to the appropriate member of the team using judgment of urgency
Provide reception duties on behalf of the team, which involves face-to-face contact for visitors in a responsive and courteous manner
Respond to queries promptly and in a friendly manner
Collaborate with Managers to ensure systems are in place to support administrative functions of the project Office

Administrative Systems:

Provide support for implementation of all Administrative Systems.
Daily Register: Maintain Daily Sign-In and Sign-Out Register for all project Staff
Transportation System: Collect and file driver logs, driver comment forms, and vehicle maintenance forms; Provide and file the Daily log sheets to the drivers on a monthly basis
Documentation and Filing System: Maintain hard and soft Filing System to manage in-coming and out-going Faxes and E-mails to maintain accurate and updated subject files for correspondence; maintain a data base of project Contacts and revise as needed.
Receive and record incoming deliveries of equipment, handing out free documentation, sending and receiving fax messages
Catalogue and maintain library of technical resources, i.e., manuals, textbooks, story books, etc.
Provide support for administration needs

Financial Tasks:

Supports review of Monthly Bank Statements, verify deposits, handle discrepancies and problems
Supports preparation of Monthly Financial Statements, i.e., Monthly Balance Sheet, Income Statement, Report on Budget Variance
Supports the design and implementation of Finance Controls as needed
Supports revision of fixed assets and all other financial documents as needed
Assist outside auditors at year end including preparation of schedule and invoices; and explain support materials and procedures
RTI International in collaboration with Plan International and other partners are implementing a 4-year USAID funded Effective Water, Sanitation, and Hygiene (E-WASH) program. E-WASH will provide technical assistance to and will work in collaboration with state governments to improve urban water service delivery by strengthening the governance, financial, and technical viability of six (6) state water boards (SWBs) in Nigeria. The overall goal is improvement of urban water and sanitation service delivery.

Qualifications and Experience