Finance Assistant at GOALPrime Organization Nigeria (GPON)

GOALPrime Organization Nigeria (GPON) is a policy-driven humanitarian, non-governmental organization that implements her program through a revitalized partnership. It is a non-profit organization with a mandate of making the lives of vulnerable people better, those affected by disaster or crisis. GPON is presently operating in the Northeastern regional part of Nigeria where we have reached over 100,000 lives with relief materials, child protection services. GBV mitigation services, livelihood skill-building, health services, and Education support services.

We are recruiting to fill the position below:

Job Title: Finance Assistant

Location: Borno
Employment type: Full Time

Job Overview

The Finance Assistant reports to the Finance officer.
S/he handles all cash payments and collections outside the office and recording the cash account on a daily basis.

Responsibilities
Cash and Bank Payment Processing:

Maintain Naira cash book at the set limits; take responsibility for any cash differences arising.
Ensure that all cash payments are properly supported and duly authorized per the GOALPrime delineation schedule before disbursement.
Ensuring that authorizations on the requests for payments are in line with the approved limits per the delineation chart
Prepare the cash spreadsheets
Performing supervised cash counts every Friday.
Maintaining the receipt book and ensuring that authorized receipts are issued upon receipt of monies
Ensure all cash received is duly receipted and coded and timely banked
Maintain bank information file
Collect bank statements from the bank on a monthly basis.

Payment Release:

Ensure check registration is recorded sequentially. Separate the Naira and USD checks to maintain sequence.
Diligent follow-up to ensure fully signed checks are collected by vendors and signed for (ensuring proper identification of the person collecting) and details indicated in the checks release register.
Provide timely updates to supervisor on the reason for uncollected checks.

Filing:

Maintain an organized and well-documented (all files must be labeled properly and visibly) and sequential filing system for all cash disbursement vouchers
Archiving of prior years’ finance documents as instructed by the Finance Officer.

Other Duties:

Support Donor Engagement and Fundraising. Ensure that funds for continuity and scale-up of Programmes/operations is secured at most 6 months into this contract.
To be willing and ready to participate in field staff exchange programs as organized by the Finance Officer.
Attend and participate in training identified/organized by your supervisor
Follow any new procedures and guidelines designed in circulars from the Chief of Programmes
Any other duty as assigned by the supervisor

Key Contacts/working relationships

Internal:

Reports to the Finance Officer

External:

Regular and open communication with GOALPrime staff from all departments and field offices.
Support donor Engagement and Fundraising. Ensure that funds for continuity and scale-up of Programmes/operations are secured at most 6 months into this contract.

Minimum Qualification

B.Sc. / Higher National Diploma with 1 – 2 years of working experience in Accounting or in any related field.
Knowledge of Quickbook Enterprise Accounting software is highly desired

Desirable Competencies:

Accountability – Takes responsibility for action and manages constructive criticisms
Client Orientation – Works effectively well with client and stakeholders
Continuous Learning – Promotes continuous learning for self and others
Communication – Listens and communicates clearly, adapting delivery to the audience
Creativity and Initiative – Actively seeks new ways of improving Programmes or services
Teamwork – Contributes to a collegial team environment; incorporates gender-related needs, perspectives, concerns and promotes equal gender participation.

Work Environment: