Finance Assistant at the International Rescue Committee (IRC)

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to people affected by war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

We are recruiting to fill the position below:

Job Title: Finance Assistant

Requisition ID: req4162
Location: Nigeria
Sector: Finance
Employment Category: Fixed Term
Employment Type: Full-Time

Job Summary

• Under the supervision of the Finance Officer, the Finance Assistant handles all cash payments and collections outside the office and recording the cash account on a daily basis.

Key Responsibilities
Cash and Bank payment processing:

• Maintain Naira cash book at the set limits; take responsibility of any cash differences arising.
• Ensure that all cash payments are properly supported and duly authorized per the IRC delineation schedule before disbursement.
• Ensuring that authorizations on the requests for payments are in line with the approved limits per the delineation chart
• Prepare the cash spreadsheets to upload stage ready for review by the FM prior to upload in SUN system.
• Performing supervised cash counts every Fridays.
• Maintaining the receipt book and ensuring that authorized receipts are issued upon receipt of monies
• Ensure all cash received is duly receipted and coded and promptly banked
• Each month stamp original documents “PAID or RECEVED BY IRC” before sending to Abuja.
• Maintain bank information file
• To act as a bank agent for the Monguno Base Office.
• Collection of bank statements from the bank on a monthly basis.

Payment Release:

• Ensure checks in the register are recorded sequentially. Separate the Naira and USD checks to maintain sequence.
• Diligent follow-up to ensure fully signed checks are collected by vendors and signed for (ensuring proper identification of the person collecting) and details indicated in the checks release register.
• Provide timely update to supervisor on reason for uncollected checks.

Filing:

• Prior to filing ensure that all documents have been stamped ‘PAID’ including the check number details.
• Maintain an organized and well-documented (all files must be labeled properly and visibly) and sequential filing system for all cash disbursement vouchers
• All files should be arranged sequentially and in separately designated filing sites for checks SDG & USD
• Archiving of prior years finance documents as instructed by the FC or FM.
• Any other duty assigned by supervisor.
• To be willing and ready to participate in field staff exchange programs as organized by the FM.
• Attend and participate in trainings identified/organized by your supervisor
• Follow any new procedures and guidelines designated in circulars from Country Director
• Any other duty as assigned by the supervisor

Key Contacts/working relationships.
Internal:

• Reports to the Finance Officer

External:

• Regular and open communication with IRC staff from all departments and field offices.
• Represents the country office with external banks.

Qualifications
Education:

• Diploma in Accounting, Business Administration, Commerce or Finance

Experience:

• Minimum one year experience in the financial area of a non-profit organization.
• Extensive experience in working with computerized accounting systems, standard spreadsheet and database programs, preferably SUN systems and visions.

Skills and Abilities:

• Good written and verbal skills in the English language.
• Ability to carry out responsibilities independently with minimal technical support.
• Good communication skills that function across a diversity of cultures.
• Good at role of facilitator and team player in solving problems.

Work Environment:

• The position offers programmable workload with quarterly travel to sub-offices to review/update accounting systems and train staff in the field.
• The positions is located in Monguno Base Office – situated in northeast Nigeria.
• Decision Making Authority:  None

Core Values and Critical Competencies:

• Excellent communication skills
• Initiative
• Cautious and attentive
• Improvement mindset
• Team player
• Proactive and reliable
• Firm
• Stress tolerance
• Planning and organization skills
• Building partnership
• Attention to detail
• Able to work with limited supervision

Application Closing Date
Not Specified.

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