Financial Analyst and Admin Officer at Syngenta Foundation

Syngenta is a leading science-based Agtech company; dedicated to bringing plant potential to life. Each of our 28,000 employees in more than 90 countries work together to solve one of humanity’s most pressing challenges: growing more food with fewer resources. A diverse workforce and an inclusive workplace environment are enablers of our ambition to be the most collaborative and trusted team in agriculture.

We are recruiting to fill the position below:

Job Title: Financial Analyst & Admin. Officer

Location: Victoria Island, Lagos

Job Summary
In pursuit of SFSA’s mission to create value for resource-poor smallholders in developing countries through innovations in sustainable agriculture and the activation of value chains, SFSA is seeking to recruit a Financial Analyst & Admin. Officer.

Reporting to the Country Program Manager in Nigeria (and functionally to the Regional Finance Manager), the Financial Analyst & Admin Officer will support the effective execution of key financial processes and controls. In particular, the role has the following core responsibilities, which are to:

Manage the Nigeria invoicing process
Ensure the smooth functioning of the Financial Controlling Tool in Nigeria, including responsibility for Timesheets and maintaining the Employee Database and providing support to Nigeria users
Support the execution of Nigeria Budgets and perform ad-hoc numerical and financial analyses
Prepare the Financial Statements and support a successful completion of external audits
Drive Financial Compliance, including keeping an updated Delegation of Authority.
Executive and admin responsibilities.

Accountabilities

Manage the Nigeria invoicing process:

Ensure timely documentation of all invoices in line with SFSA financial procedures, including matching invoices to budgets and timely flagging inconsistencies to the Regional Finance Manager
Maintain and regularly update the database with current and accurate information on vendors, contractors, and partners
Supporting the Country Program Manager with in the procurement process for new purchases, by ensuring that there are multiple quotations from vendors
Manage the payment process
Support the Country Program Manager with the due diligence process for new vendors
Maintain periodic updates of financial transactions captured in the Financial system, and communicate these to the Regional Finance Manager

Manage Timesheet and Financial Controlling Tool for Nigeria:

Ensure employee Timesheets Database is up to date and that Timesheets in Nigeria are filled out in a timely manner
Conduct regular uploads of data to SFSA online financial tool, including Employee Timesheets, key Databases (Employee File, Vendors, Invoice, Internal Orders), actual data, Budgets and Latest Outlooks

Support the Budgeting and Financial Controlling Process:

Support the actual cost and preparation of monthly reports on actual figures to be uploaded in the Controlling tool
Support the Country Program Manager on preparation of the 3-Year Plan, Yearly Budget, Forecast / Latest Estimate in cooperation with Project Officers. In addition, support on identification and analysis of deviations of Actual from Budget/LEs and identification of remedial actions
Support the process of documentation and reporting of financial and administrative tools / processes
Perform ad hoc finance / controlling / reporting / analytical tasks
Prepare the Financial Statements and support a successful completion of external audits
Drive Financial Compliance, including keeping an updated Delegation of Authority

Execute all Admin Responsibilities:

Booking venue for meeting
Procurement and maintenance of office equipment / furniture
Maintain proper record of company assets
Monitor office repairs
Responsible for Scheduling meeting, checking product quality, and deadlines of his/her subordinate
Writing report during field days and stakeholders meeting
Assisting in field data collection and monitor trials
Assisting in tracking e-hub model
And any other duties as assigned by Management

Qualifications

At least two years relevant work experience in the context of private sector development, agriculture and/or international development
Strong knowledge in Budgeting, forecasting and planning processes
Very good project management experience and skills
Previous experience working for a non-profit sector and/or in a developing country context may be considered an asset

Qualifications and Skills:

At least a Bachelor’s Degree in Business Administration, Accounting and/or Finance
Strong knowledge of Microsoft Office (particularly Excel and Power point)
Razor-sharp problem-solving and analytical skills
Strong numeracy and competence in using excel with high data accuracy
Very strong interpersonal and communication skills
Strong English proficiency; German and French desirable
The ability to work through “virtual teams” and in a multi-cultural environment
Willingness to thrive in a demanding and rapidly changing environment
Knowledge of working with SAP preferred
The ability to work independently and proactively, as well as within a team