Fresh Job Openings at Greengates Group Limited (May, 2022 Jobs)

Summary of Job Function

To carry out dispatch function.

Job Description

• Dispatch materials, letters and sundry to required locations
• Ensure that the motor cycle is maintained at the right time to maintain maximum efficiency in the operation of the vehicle.
• Maintain maximum hygiene of the Bike.
• Listen to traffic and weather reports to stay up-to-date on road conditions in order to adjust route to avoid heavy traffic or road constructions as needed.

Requirements:

• A valid rider’s license.
• Ability to Ride
• Record of good riding capabilities
• Polite and professional disposition
• Ability to remain calm under stressful situations
• Good communication skills.
• Minimum of 4 years driving experience.
• Good knowledge of Lagos roads.

Job description of a Company Secretary/Legal Officer

Job Introduction

A Company Secretary and  Legal Officer is needed by a company for their operations in Nigeria. The position is based in Lagos, Nigeria.

Responsibilities

Give accurate and timely counsel to executives on a variety of legal topics (labor law, partnerships, international ventures, corporate finance etc.) Collaborate with management to devise efficient defense strategies to specific internal and external governance policies and regularly monitor compliance. The role is primarily engaged to consult with and advise the Board of Directors to ensure that the affairs of the company are in accordance with provisions of the law and proceeding of its associations.

Company Secretarial functions

• Ensure compliance of the provisions of Companies Law and rules made there-under and other statutes and bye-laws of the company.
• Ensure that business of the company is conducted in accordance with its objects as contained in its memorandum of association.
• Ensure that affairs of the company are managed in accordance with its objects contained in the articles of association and the provisions of the Companies Law.
• Prepare the agenda in consultation with the Chairman and the management of the Company and the other documents for all the meetings of the board of directors.
• Arrange with and to call and hold meetings of the board and to prepare a correct record of proceedings.
• Attend the board meetings in order to ensure that the legal requirements are fulfilled, and provide such information as are necessary.
• Prepare, in consultation with the chairman, the agenda and other documents for the general meetings.
• Arrange with the consultation of chairman the annual and extraordinary general meetings of the company and to attend such meetings in order to ensure compliance with the legal requirements and to make correct record thereof.
• Carry out all matters concerned with the allotment of shares, and issuance of share certificates including maintenance of statutory Share Register and conducting the appropriate activities connected with share transfers.
• Prepare, approve, sign and seal agreements leases, legal forms, and other official documents on the company’s behalf, when authorized by the board of the directors or the management.
• Advice, in conjunctions with the company’s solicitors, in respect of the legal matters, as required.
• Engage legal advisors and defend the rights of the company in Courts of Law.
• Have custody of the seal of the company

Legal obligations of secretary

• File various documents/returns as required under the provisions of the Companies Law, including filing of copy of special resolutions on prescribed form within the specified time period.
• Proper maintenance of books and registers of the company as required under the provisions of the Companies Law.
• See whether legal requirements of the allotment, issuance and transfer of share certificates, mortgages and charges, have been complied with.
• Convene/arrange the meetings of directors.
• Issue notice and agenda of board meetings to every director of the company and to auditors.
• Carry on correspondence with the directors of the company on various matters.
• Record the minutes of the proceedings of the meetings of the directors.
• Implement the policies formulated by the directors.
• Deal with all correspondence between the company and the shareholders.
• Issues notice and agenda of the general meetings to the shareholders.
• Keep the record of the proceedings of all general meetings.
• Make arrangement for the payment of the dividend within prescribed period as provided under the provisions of the Companies Law.

Head of Legal Department functions

• Research and evaluate different risk factors regarding business decisions and operations.
• Apply effective risk management techniques and offer proactive advice on possible legal issues.
• Communicate and negotiate with external parties (regulators, external counsel, public authority etc.), creating relations of trust.
• Draft and solidify agreements, contracts and other legal documents to ensure the company’s full legal rights.
• Deal with complex matters with multiple stakeholders and forces.
• Provide clarification on legal language or specifications to everyone in the organization.
• Conduct your work with integrity and responsibility.
• Maintain current knowledge of alterations in legislation and to alert management on changes.
• Implement and manage an effective legal compliance program.
• Develop and review company policies.
• Advise management on the company’s compliance with laws and regulations through detailed reports.
• Create and manage effective action plans in response to audit discoveries and compliance violations.
• Regularly audit company procedures, practices, and documents to identify possible weaknesses or risk.
• Assess company operations to determine compliance risk.
• Ensure all employees are educated on the latest regulations and processes.
• Resolve employee concerns about legal compliance.
• Maintenance of the following statutory books
• The register of transfer of shares;
• The register of buy-backed shares by a company;
• The register of mortgages, charges etc.;
• The register of members and index thereof;
• The register of debenture-holders;
• The register of directors and other officers;
• The register of contracts;
• The register of directors’ shareholdings and debentures;
• The register of local members, directors and officers, in case of a foreign company;
• Minute books;
• Proxy register;
• Register of beneficial ownership;
• Register of deposits;
• Register of director’s shareholding; and
• Register of contracts, arrangements and appointments in which directors etc. are interested.

Desired Skills and Experience

• Bachelor’s degree in law.
• Masters in Law, Finance, Business Management or a related field.
• Be a Chartered Secretary
• 15 years’ working experience as a Legal Practitioner with 5 years’ proven experience as a compliance officer.
• Proven experience as a Company Secretary and Legal Counsel in business environment.
• Excellent knowledge and understanding of corporate law, legal requirements and procedures.
• Full comprehension of the influences of the external environment of a corporation.
• Demonstrated ability to create legal defensive or proactive strategies.
• High degree of professional ethics and integrity.
• Sound judgement and ability to analyze situations and information.
• Outstanding communication skills.
• Strong administrative skills and an aptitude for using IT software.
• Commercial awareness.
• Meticulous attention to detail.
• Interpersonal skills.
• Influencing skills.
• Excellent organisation and time management.
• The ability to take the initiative.
• A flexible and practical approach to work.
• Discretion and diplomacy.
• Brilliant oral and written communication skills.
• Highly-analytical with strong attention to detail.

We thank all applicants however only those selected will be contacted.

Job description for a Group Management Accountant

Job Introduction

A large indigenous company is looking for a Group Accountant. The position is based in Lagos.

Responsibilities

• Preparing financial statements, management accounts, Finance reports and any adhoc reports.
• Accounting for Receivables and Withholding Tax credit notes as well as Accounting for Payables and other liabilities.
• Preparing and updating Annual Budget with inputs from Admin and other project departments.
• Preparing and updating Directors’ monthly Cash call to fund budget/operations.
• Reconciling the budget to actual results of operations.
• Participating in and organizing the Annual statutory audit of the company’s books of account.
• Liaising with the External Auditors in respect of the company’s annual statutory audit.
• Participating in and organizing the various Tax audits (FIRS & LIRS) of the company’s books of account.
• Liaising with the Tax Auditors in respect of the firm’s various Tax audits.
• Addressing any Audit queries raised by either External Auditor or Tax Auditors.
• Having an oversight function on payroll preparation and administration.
• Ensuring prompt remittances of (VAT, WHT, PAYE, Pension and Others)
• Ensuring that the internal controls over the company’s assets and resources are functioning and effective.

Desired Skills and Experience

• Bachelor’s degree in Accounting or Finance from a recognized university
• ICAN or ACCA is an added advantage.
• Master’s degree in Business Administration / Finance would also be an added advantage
• Have knowledge of Sage software; Tally, QuickBooks, Peachtree or similar.
• 8-10 years of post-qualification experience, preferably in a similar position.
• Demonstrate high level of oral communication and interpersonal skills including the ability to manage the flow of people and business, liaise and consult with internal and external stakeholders regarding sensitive and confidential matters, and maintain effective working relationships in a high volume environment.
• Demonstrate a high level of confidentiality, tact, discretion, initiative and sound judgement
• Excellent organizational skills including the ability to determine priorities, meet regular deadlines and take/follow up action
• Demonstrated ability to contribute in a professional and collaborative way to a team
• Willingness to work long hours, under time and budget pressure
• Good interpersonal skills and organizational skills
• Must be a hands on person

go to method of application »

SUMMARY:

Plan, direct and coordinate activities of the  HOTEL operations. Manage the day to day activities of the Operations. The focus is strategic, tactical and short term operations management, thus responsible for design, operation and improvement of the operations. Duties and Responsibilities include formulating policies, managing daily operations, and planning the use of material and Human resources.

The position will in addition be responsible for coordinating the identification, pursuit and generation of new business opportunities from other revenue streams in the hotel. The goal is to meet and exceed revenue targets by ensuring that the new business developed is continually maintained.

Primary Responsibilities.

Key objectives of the job include but are not limited to the following: –

• Advise on and implement policies, goals, objectives and procedures for the operations.
• Develop and implement growth activities to achieve agreed growth targets.
• Plan and coordinate product development, identification of new business opportunities and the development of marketing strategies.
• Gain a clear understanding of customers’ businesses and requirements;
• Set budgets/targets
• To maximize revenue and maintain a tight hold on cost
• Gathering market and customer information
• Keep abreast of what competitors are doing
• Monitor and analyze sales and growth activity against goals.
• Identify and implement means of improving sales
• Maintain detailed knowledge of company’s product;
• Maintain relationships with existing customers through regular review visits;
• Liaise with customers (which may include actual selling);
• Visit potential customers to demonstrate products and gain new markets;
• Supervise, motivate and monitor team performance;
• Identify, measure and maintain performance of supervised personnel
• Build skill and capability of supervised personnel
• Identify and develop appropriate skill capability building responses including training for self and supervised staff
• Provide input into career planning/deployment decisions for supervised staff

Review performance;

• Develop ,for each financial period, capital and running expenditure proposals for operations and present  for approval.
• Prepare and monitor budget to verify expenditures stay within budgetary restrictions,
• Review performance metrics and activity reports, and other performance data to measure productivity and goal achievement and to determine areas needing cost reduction and program improvement.
• Identify, develop and implement means of improving the operations
• Communicate performance /developments in the organization to supervised personnel;
• Identify, measure and maintain performance of supervised personnel:
• Ensure that individual goals/personal objectives of supervised employees are properly aligned with business goals and objectives
• Identify individual /team performance improvement areas and opportunities
• Ensure effective and efficient maintenance of facility/ equipment’s;
• Ensure the development, planning and execution of maintenance activities for equipment’s and facilities
• Organize and provide required resources for effective and efficient maintenance of equipment/facility
• Monitor performance of equipment and identify/resolve on a timely basis decline in equipment performance
• Perform public relations duties
• Ensure safety, security, health and environmental conditions of operations personnel and equipment
• Other duties as assigned.

Quantitative Dimensions:

• Departmental budget
• Volume of business
• Value of operational input
• Materials
• Values of Facilities/Equipment
• Number of supervised Personnel

Recruitment and Selection Criteria:

KNOWLWDGE, SKILLS AND ABILITIES

• Knowledge of Industry applicable regulations, standards and rules, codes and safety laws.
• Understand technical issues and the application to product standards and design.
• Business knowledge, leadership ability  and technical understanding of operations
• Proficiency with PC, Microsoft office suite and working knowledge of industry specific software if any
• Strong oral (presentation skills)and written communication-ability to effectively communicate and present complex technical information to a variety of audiences by speaking or in writing
• Team work- encourages and facilitates cooperation, pride, trust and group identity; foster commitment and team spirit; works with others to achieve department goals.
• Quality service: Committed to quality service. Must be comfortable interacting with governmental regulatory bodies and senior executives.
• Panning and organizing-ability to plan, organize, priotize work in order to meet deadlines.
• Self-Management-sets well defined and realistic personal goals; monitors progress and is motivated to achieve manages own time and deals with stress effectively.
• Able to train, motivate and guide the service team to provide quality service
• Charismatic, results oriented leader who thinks outside the box
• High energy levels with a positive attitude
• A strong motivator
• Strong interpersonal skills, with abilities to train, coach, mentor, motivate and have a good rapport with all.

WORKING CONDITION:

Work requires travel to meetings, inspection as well as willingness to work flexible schedule.

PERSON SPECIFICATION

Education & Training: Degree in Hotel Administration or Business Admin or any relevant Social Science And/or A combination of a professional hospitality certification in catering and hotel management coupled with experience.

Experience: At least 4 – 6 years Operations management experience in the hospitality industry preferred.

A strong F&B background would be an added advantage.

Key Performance Indicator:

• Actual Budget Performance
• Actual sales against plan
• Number of adopted improvement initiatives
• Level of motivation and satisfaction of supervised staff
• Timely presentation and approval of plan
• Profitability
• Service quality
• Customer satisfaction index

Competencies:

Managerial:

• Knowledge catalyst for personnel
• Analytical thinking/Problem solving
• Decision making
• Numerical analysis
• Creativity/Innovation
• Build/Maintain Relationship
• People development
• Impact/Influence
• Strategic thinking
• Motivation
• Planning and organizing
• Performance measurement and management
• Management control
• Delegation

Functional

• Leadership
• Sales/Customer Service Management
• Project Management
• Target setting/Appraise

Personal Attributes

• Flexible
• Integrity
• Numeracy
• Applied Learning
• Management empathy