Fresh Job Vacancies at BanyanTree (6 Positions)

BanyanTree – Our clients are public and private Education providers with a focus on Technical and Vocational Education and Training (TVET) and Science Technology Engineering and Mathematics (STEM) across several states in Nigeria.

Executive Assistant

Job Description
Provides administrative support to the executive in ensuring that routine matters are proactively and expeditiously disposed of. The functional roles will:

Schedule domestic travel arrangements to include air, hotel and ground transportation.
Answer all incoming phone calls and handle or redirect as appropriate.
Manage phone coverage utilizing phone back-up procedures to ensure calls are answered.
Review, organize and distribute incoming and outgoing mail.
Maintain and print calendar for principal(s).
Coordinate internal meeting logistics (e.g., facilities, audio-visual requirements and food services).
Prepare travel itineraries for principals to use and to share with key contacts.
Type, edit and proofread correspondence (e.g., memos, e-mails, letters, text presentations, status reports, briefs, pleadings, motions).
Prioritize and process incoming and outgoing mail.
Review expense reports and invoices for completeness and accuracy according to Company policies.

General Activities:

Complete and/or process necessary documents (e.g., expense reports, invoices).
Establish relationships and work effectively with internal individuals/parties in order to meet one’s own commitments effectively and efficiently.
Take action to improve one’s own knowledge and skills.
Prepare correspondence (e.g., letters, memos) for internal and external communication.
Identify, classify, maintain, and protect files, documentation and sensitive information consistent with record handling and retention requirements.
Seek out new learning/development opportunities to enhance job performance and skills.
Build and develop relationships with peers and others to exchange feedback on product/service issues, identify and/or solve problems, assess needs, and/or achieve business results.
Assimilate and apply new job-related information in a timely manner.
Protect information provided in confidence from outside sources (bottlers and other business partners) and ensure this information is not disseminated to those not directly involved.
Protect the Company and all Company information against unauthorized disclosure, eavesdropping and legal exposure.

Qualifications
Education:

High School Diploma; GED equivalent

Related Work Experience:

At least 6 months

Technical Knowledge:

General knowledge and limited application of simple routine procedures and basic principles theories and concepts in specialty area

General Competencies:

Work Standards: Setting high standards of performance for self; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.
Planning and Organizing: Establishing courses of action for self and/or others to ensure that work is completed efficiently in light of the strategies and destination of the department and/or organization.
Attention to Detail: Accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time.
Acting with Integrity: Maintaining a commitment to honesty; models social, ethical, and organizational values; firmly adhering to codes of conduct and ethical principles.
Contributing to Team Success: Actively participating as a committed member of a team and working with other team members to help complete goals and deliverables.

Function Specific Knowledge & Skills:

Business Etiquette: Ability to communicate with others, via telephone or in person, in a professional and helpful manner while simultaneously building credibility and rapport. This includes the ability to understand, be diplomatic and tactful, demonstrate appropriate behavior in social situations and maintain composure in negative circumstances in order to achieve results.
Typing Skills: Ability to accurately type 0-30 words per minute.
Resource Knowledge: Knowledge of internal and external tools (i.e., Trademark Guidelines, Company Style Guide) and resources (i.e., Travel, Mail Services, Meeting Services) available to accomplish tasks and achieve results.
Asset Protection: Knowledge of the importance of ensuring the safety and appropriate utilization of all Company assets. This includes the appropriate use of Company trademarks, logos, assets, terminology and data, treating information confidentially, ensuring employee and workplace safety, and having contingency plans.
Typing Skills: Ability to accurately type 31-50 words per minute.
Database and System Knowledge: The knowledge and skills required to access and collect data via Company-approved databases or the Internet. This includes the ability to complete electronic forms, produce accurate reports, conduct investigative research, explain data and communicate results. This includes maintaining current knowledge and keeping up with new releases.
Company Knowledge: Knowledge of the department mission, policies and procedures. Uses this knowledge effectively in setting goals and objectives, planning, problem solving, decision-making and accomplishing tasks and assignments

Additionally:

Applicants are required to state in 250 to 300 words why they are best suited for the advertised role, providing clear evidence that applicant has worked with successfully in the past and in a similar or related capacity
Applicants should also indicate their willingness to travel and/or be posted outside our Lagos and Abuja offices.

Administrative Assistant

Job Description

In support of the general functions of the company’s offices and operations, this role carries responsibilities as assigned by the Head, Administration.

Function Specific Activities:

Answer all incoming phone calls and handle or redirect as appropriate.
Review expense reports and invoices for completeness and accuracy according to Company policies.
Reconcile monthly reimbursables statements.
Troubleshoot issues relating to outstanding business expense reports and invoices.
Compose correspondence (e.g., memos, e-mails, letters, responses to requests and inquiries) for own or principal signature.

General Activities:

Identify, classify, maintain, and protect files, documentation and sensitive information consistent with record handling and retention requirements.
Monitor work against business plan and take action to resolve variances (i.e., change activities or approach), or adjust plan as appropriate.
Establish relationships and work effectively with external individuals/parties (e.g., customers, bottlers, consumers, communities, government agencies, vendors, suppliers) in order to create opportunities for the Company to meet financial goals.
Take action to improve one’s own knowledge and skills.
Protect the Company and all Company information against unauthorized disclosure, eavesdropping and legal exposure.

Qualifications
Education:

University or equivalent qualification

Related Work Experience:

At least 6 months of work related experience.

Technical Knowledge:

No technical knowledge is required.

General Competencies:

Attention to Detail: Accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time.
Process Improvement: Evaluating existing processes and identifying more efficient ways to accomplish goals and meet customer and client requirements; continuously improving the processes through regular assessment and adjustment.
Building Value-Based Relationships: Generating alliances internally and externally by continuously identifying and acting on those things that will create success for the Company and its customers, bottlers, suppliers, communities, and governments.

Function Specific Knowledge & Skills:

Business Etiquette: Ability to communicate with others, via telephone or in person, in a professional and helpful manner while simultaneously building credibility and rapport. This includes the ability to understand, be diplomatic and tactful, demonstrate appropriate behavior in social situations and maintain composure in negative circumstances in order to achieve results.
Resource Knowledge: Knowledge of internal and external tools (i.e., Trademark Guidelines, Company Style Guide) and resources (i.e., Travel, Mail Services, Meeting Services) available to accomplish tasks and achieve results.
Asset Protection: Knowledge of the importance of ensuring the safety and appropriate utilization of all Company assets. This includes the appropriate use of Company trademarks, logos, assets, terminology and data, treating information confidentially, ensuring employee and workplace safety, and having contingency plans.

Additionally:

Applicants are required to state in 250 to 300 words why they are best suited for the advertised role, providing clear evidence that applicant has worked with successfully in the past and in a similar or related capacity
Applicants should also indicate their willingness to travel and/or be posted outside our Lagos and Abuja offices.

Analyst/Project Officer (Research and Programe Development)

Job Description

The Project Officer (Research and Programme Development) is responsible for contributing to overall strategy and programme development and providing specific guidance on research during the design, development and implementation of projects and related activities, both to Corporate staff members and to other partners as may be required
The Project Officer (Research and Programme Development) will support research activities (including the conduct of baseline surveys) and programme development activities, with technical guidance and critical review. It is of key importance that the organization is continuously abreast of developments, trends and projections with regard to the economic sectors and selected issues areas it addresses. This enables the organization to assess its situational relevance, strategic posture as well as the overall impact and the effectiveness of individual programme strategies.
Other critical tasks for the Corporate Project Officer (Research and Programme Development) are the establishment and maintenance of a reference database, proactively monitoring and reporting on contextually relevant information, the rigorous review of research and data to allow informed decision-making concerning the continuation of current, and the initiation of new programmes, and reviewing project performance metrics.
The Project Officer (Research and Programme Development) is under the direct supervision of, and will report to, the Managing Partner and will be based in Corporate offices in Nigeria, expecting to be in the field on mission for approximately 30 – 40%of total work time.

Duties

Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
Assists in coordination of the day‐to‐day operations of the stated project(s), including in the field towards the achievement of objectives and the development of specific resources and outputs
Provides succinct, accurate and timely feedback regarding the development of the project to the CEO including preparing, for Board/CEO approval, the reports required under the projects milestones or equivalent
Facilitates communication between the project partners identified in the project charter
Prepares materials for internal/external communications related to the project
Maintains excellent communication with resources across company to ensure every detail of the project is running on schedule
Continually liaises with senior management and relevant external parties to ensure smooth and efficient running of the project(s)
Represents the project leadership by attending and participating in meetings in absence of senior project team members.
Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
Maintains professional and technical knowledge by attending workshops; reviewing professional publications; establishing personal networks; participating in professional societies
Contributes to team effort by accomplishing related results as needed.

Qualifications
Skills/Qualifications:

Excellent Administrative Writing skills
Excellent use of Microsoft Office Suite
Organization, Presentation and Supervisory skills
Time Management
Scheduling
Travel Logistics and Event Management
Excellent Verbal Communication skills
Ability to multitask and continually rework company strategy to meet current conditions is essential
A wide knowledge of any local issues or laws pertaining to project(s).

Educational Qualifications:

University or a related Degree
Administrative Certification is an added advantage.

Additionally:

Applicants are required to state in 250 to 300 words why they are best suited for the advertised role, providing clear evidence that applicant has worked with successfully in the past and in a similar or related capacity
Applicants should also indicate their willingness to travel and/or be posted outside our Lagos and Abuja offices

Systems Engineer/IT Support

Job Description

This role provides general IT technical support and services to the organization to ensure its frictionless operation across all locations.

Function-Specific Activities

Troubleshoot equipment by creating and/or using methods and tools to resolve problems, evaluate improvements or determine/justify ways to improve efficiency and lifecost.
Troubleshoot department and/or field computer and database problems/issues and work as needed to resolve.
Generate, document and execute a plan to select and/or develop technology including managing the change control process, in order to meet the project’s specific objectives
Identify, prioritize and implement new initiatives or special projects by gathering and analyzing data in order to improve product or information quality
Write detailed & accurate reports for analyses, experiments or projects (e.g., equipment validation, evaluation of new processes).

General Activities:

Develop and implement changes to or redesign tools or processes to improve organizational performance and quality, increase work efficiency, and/or reduce costs.
Evaluate effectiveness of current tools or processes by testing and modifying solutions, tracking results, gathering feedback, and reviewing impact on baseline measures.
Develop and communicate a clear charter for a project or initiative with clarity of scope and expected outcomes.
Lead an effort to create a project or an initiative plan (includes tasks, resources, and timeframes) by gaining input from appropriate parties and obtaining management sign-off and commitment.
Analyze data and produce reports to assist in analysis and decision making.
Build and develop relationships with peers and others to exchange feedback on product/service issues, identify and/or solve problems, assess needs, and/or achieve business results.
Take action to reduce costs that are focused on creating greater efficiencies, economies of scale or better quality resources for a project team, department, or business unit.
Comply with government laws and regulations, and Company-specific policies, procedures, and standards.
Provide input to plans and strategies for a business unit, department, or project to satisfy internal client or external customer requirements.
Provide input to a decision about an investment or expenditure.

Qualifications
Education:

Bachelor’s Degree or equivalent relevant experience

Additionally:

Applicants are required to state in 250 to 300 words why they are best suited for the advertised role, providing clear evidence that applicant has worked with successfully in the past and in a similar or related capacity
Applicants should also indicate their willingness to travel and/or be posted outside our Lagos and Abuja offices.

Fund Raising and Relationship Manager

Job Description

Fundraising & Relationships Manager is to lead our Fundraising Strategy and develop new supporter relationships having had success with companies, major trusts and international organizations and individuals.

Required Profile

The ideal candidate should be interested in impacting his/her society through working with love for children and trust based fundraising experience with the ability to generate new supporters, partners and grantors.

Other requirements include:

Strong proposal writing skills
Experience with attracting grants, sponsorship and partnerships
Strong interpersonal relationship and public communication skills
Ability to manage a team of fundraising assistants and volunteers
Ability o develop the organizations corporate and major donor fundraising programme
Programme and event management experience is required
Ability to communicate in French will be an added advantage
A track record of securing funds from grant-making bodies
Oversee corporate communication on social and traditional media
Ideal candidate should have a minimum of 3 years cognate experience
Experience with leadership in donor agencies and similar community led organizations would be an added advantage.

Additionally:

Applicants are required to state in 250 to 300 words why they are best suited for the advertised role, providing clear evidence that applicant has worked with successfully in the past and in a similar or related capacity
Applicants should also indicate their willingness to travel and/or be posted outside our Lagos and Abuja offices.

Project Administrator

Job Description

This is a cross-functional role that offers specific Project-related services to the Project Management function within the organization in addition to the regular functions of an Accounting Officer.

On a routine basis therefore, the incumbent will have primary responsibility to:

Co-ordinate correct, process and reconcile a wide variety of accounting documents such as invoices, departmental billings, employee reimbursements, cash receipts, account receivables, vendor statements, and cash vouchers.
Review financial information; prepare and process documents to disburse funds, make deposits and prepare reports;
Compile and review information for accuracy; and maintain records.
Performed relevant tasks by applying knowledge of accounting terminology and using spreadsheets and/or automated accounting systems.
On an on-demand basis, the incumbent will have secondary responsibility for all administrative finance functions for tenders/projects and provides support to the project manager(s) in fulfilling the requirements of the tender and/or monitoring the financial performance of the project. The Project Finance Administrator coordinates activities including : budgeting, scheduling, month-end processing, project accounting, reporting, cash management and participates in monthly proactive project reviews.

Duties

Ensuring that projects are run in compliance with the Organization’s requirements
Disbursement & retirement of project budget
Preparing and Administering the project budget
Administering & retiring Operational expense
Planning & scheduling financial resources for a group of projects
Monitoring resource utilization
Preparing weekly project reports
Establishing and maintaining the project finance documentation library.
Raise Project Finance Requisition(s) and follow through with Finance Manager
Maintaining schedules and details of project financial transfers and other project-related payments required and their due dates, and ensuring that they are executed in a timely manner according to relevant contracts
Supporting project staff in the preparation and implementation of project support, for example by arranging travel, per diem and accommodation of support staff In conjunction with the Finance Manager to comply with the prescribed administrative systems and allowances
Ensuring that project expenditures are adequately tracked according to the agreed project budgets
Keeping relevant project staff informed of incoming and outgoing project funds
Processes payments and documents such as invoices, petty cash vouchers, employee reimbursements, and statements.
Calculates rates paid for purchases and all price extensions. Verifies items billed against items ordered and received and reconciles differences through follow-up with the vendor and/or other employees.
Enters, updates, and/or retrieves accounting data from automated systems.
Posts financial data to appropriate accounts in an automated accounting system, according to instructions.
Disburses funds using manual/local warrants or petty cash and makes change according to specific instructions.
Files and/or removes records and reports.
Coding invoices and other project expenditure
Undertaking other duties from time to time as may be required by Finance Manager

Qualifications

Good analytical skills.
Excellent communication and inter-personal skills.
Efficient enough in MS suite (Excel, Power point, Word)
Ability to understand different platforms.
Ability to multi-task
Experience in administrating substantial project budgets
Careful and conscientious with demonstrable attention to detail.
Ability to work independently under the direction of the line manager.
Good organizational and time management skills with the ability to work under pressure and to meet multiple deadlines.
Willingness and ability to learn on the job, keen to undertake training and career development

Educational Qualification/ Work Experience:

B.Sc. in Business Administration/Project Management or a related field
2-4 years work experience with at least 2 years in Financial management/Accounting

Additionally:

Applicants are required to state in 250 to 300 words why they are best suited for the advertised role, providing clear evidence that applicant has worked with successfully in the past and in a similar or related capacity
Applicants should also indicate their willingness to travel and/or be posted outside our Lagos and Abuja offices.

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