Graduate HR / Admin – Intern at ACTED Nigeria

ACTED has been committed since 1993, to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer-term opportunities for sustainable growth and fulfilling people’s potential. ACTED, headquartered in Paris, France is present in four continents and our teams intervene in 37 countries towards 18million people, responding to emergency situations, supporting rehabilitation projects and accompanying the dynamics of development. Over 5,000 staff are dedicated to implementing and developing our projects.

We are recruiting to fill the position below:

Job Title: HR / Admin – Intern

Location: Maiduguri, Borno
Employment Type: Full-time
Contract length: 12 months
Start date: As soon as possible

Job Description

• This position will offer the intern an opportunity to understand what ACTED stands for, our operations, as well as to understand Humanitarian programming in Northeast Nigeria.
• Working in the HR/Admin department, the intern will be able to learn how to plan and prioritize a work schedule in a fast-paced demanding work environment.
• The Intern will work with other team members in the HR/Admin department as well as program teams and should be able to develop good working relationships with all staff. A major part of the job responsibility will be to support the HR department in ensuring documents are stored in an orderly manner. Other tasks will be assigned based on the needs of the department.

General
Under the direction of the HR/Admin Officer, the Intern will be responsible for the day to day support to the HR/Admin department specifically:

• Learn ACTED Human resources policies, tools, and formats to undertake Administrative responsibilities.
• Electroninc filling of HR files
• Track job advert positing’s
• Enter all CVs received for each position into Database
• Compilation of all recruitment documentation from interviews and tests of candidates.
• Track office inventory and request in time to ensure there is no stock out of office supplies (Beverage and Cleaning Items)
• Support in the filling of HR documentation
• Assist in follow up and Filing of NHF, TIN, Health Insurance form, Timesheet, leave request, and all staff documents to their respective files.
• Active calendar management with regards to the activities of the Department to programs
• Assist in updating files, scanning of documents and photocopy of the pay-slip document, labelling of all staff files accordingly.
• Assist in tracking international staff Visa Extension for payments
• Tracking of leave request form, staff movement, timesheet, contract tracking
• Support in creation of new staff personal files
• Updating the existing personal files, ensuring that they all have the necessary information
• General organization of HR Office documents/paperwork for Staff
• Supervision of Cleaners in the GH and Offices as directed.
• Any other official duties assigned by the supervisor

Deliverables:

• Understanding of the ACTED Human Resource systems and procedures and ability to apply it to other work environments.

Education

• B.Sc / B.A or HND in Social Science.
• Graduate who has completed an NYSC.

Skills:

• Excellent communication skills interpersonal skills.
• Excellent command of the English language.
• Meticulous attention to detail.
• Excellent problem-solving skills.
• Ability to work to deadlines, under pressure.
• Good understanding of full-cycle recruiting
• Excellent organizational skills: the ability to multi-task, learn quickly, and work independently and productively in a fast-paced and detail-oriented environment
• Must have the ability to maintain confidentiality and exercise discretion
• Full professional competency in Microsoft Office Suite, especially Word, Excel, Outlook, and PowerPoint.

Application Closing Date
18th June, 2021.