HR and Admin Assistant at the International Medical Corps (IMC)

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and Nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in under-served communities worldwide.

We are recruiting to fill the position below:

Job Title: HR and Admin Assistant

Location: Maiduguri, Borno

Job Summary

The Human Resources (HR) Assistant under the supervision of HR / Admin Officer will support new hires for the organization including recruitment, screening, recruiting, interview and employee placement
He/she will on-board new employees, and guide through the complicated process of compliance, Because HR represents both the employee and the organization, the Human Resources and Admin Assistant must be well-organized when performing administrative and strategic hiring duties
He/she also has the crucial task of ensuring IMC’s HR policies and procedures are in compliance with all state and federal labor regulations.

Main Responsibilities

Maintain proper filing and retrieval HR / Admin documentation.
Ensure that all steps of the recruitment process are followed according to IMC policies and procedures and state and federal labor laws.
Support the posting, advertising and circulation of vacancy, and screen received applications.
Schedule interviews and confirm attendance of candidate(s).
Perform administrative tasks including, but not limited to, background check, completing employee documentation, recording data on each current employee, maintain employee files, confirm all procedures are following for terminated/exiting employees.
Support smooth on-boarding and separation for every employee, including ensuring that job descriptions for every position is up-to-date and accurate, ID Cards are provided, performance evaluations and other required processes are implemented on time and of a high quality
Ensure compliance with Nigerian labor laws and with all IMC compliance policies to ensure due diligence requirements in the field of human resources and administration are maintained
Facilitation of international/National staff movement, support planning and purchasing of air tickets and accommodations
Maintain and accurately track staff leave
Ensure the office is well supplied with stationary and other office essential materials
Supervise cooks and cleaners.

Qualifications and Experience

Bachelor’s Degree in fields related to Human Resources, Administration and Management.
2 years of experience in human resources or related position.
Organized and efficient in daily tasks
Excellent English verbal and written communication skills.
Ability to multitask, prioritize, and manage time efficiently.
Goal-oriented, organized team player.
Creative problem solver who thrives when presented with a challenge.
Clear understanding and commitment to organization’s mission and goals
Strong interpersonal communication skills and professional attitude.
High level of confidentiality.
Computer literacy in all Microsoft office programs (word, excel, PowerPoint, outlook).

Compliance & Ethics:

Promotes and encourages a culture of compliance and ethics throughout International Medical Corps.
As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity.

Prevention of Sexual Exploitation and Abuse: