HR Officer at Action Against Hunger | ACF-International

Action Against Hunger works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy.

We are recruiting to fill the position of:

Job Title: HR Officer

Location: Monguno, Borno
Start date: as soon as possible
Direct Line Manager: HRManager

Objective 1

Oversee the base’s recruitment process.

Tasks & responsibilities:

Ensure that all steps of the recruitment process are followed accordingly at the base level.
Liaise with managers to initiate recruitment and ensure proper approval by HR and Finance.
Manage the posting, advertising and circulation of vacancies and the screening of received applications at the base level.
Liaise with managers for technical shortlist and to define the interview panel.
Ensure interviews and tests are done in a timely manner and proper documentation submitted and filed.
Participate in reviewing written technical test and interview grids for all existing positions and work with coordination team to develop these tools for new positions.
Participate in the update of a recruitment tracking database and submit to HR Manager on a weekly basis.

Objective 2

Ensure proper contract administration for all staff.

Tasks & responsibilities:

Provide all necessary paperwork needed prior to making an offer at Capital level.
Follow up on contracts dates and contract amendments at the base level in order to ensure that the processing of contract amendments or end of contract documents in a timely manner, communicated, and documented properly.
Ensure that administrative processes for employee separations are followed properly, and that necessary documentation and information is provided and recorded for the processing of end of contracts.

Objective 3

Oversee the processing of employee’s salary and benefits.

Tasks & responsibilities:

Submit a finalized version of all data needed for the payroll to the HR Manager on a monthly basis.
Liaise with Capital to ensure that all information related to payroll is received and filed in a timely manner.
Work with the HR team at Capital level to ensure that signed time sheets and pay slips are received, tracked and filed correctly for all staff.
Support the HR Manager in periodic review of salary scale, benefits and cost of living.

Objective 4

Support in the mission’s capacity building and career development.

Tasks & responsibilities:

Support the implement a uniform briefing process across the mission and ensure that it is provided for all new staff.
Facilitate staff trainings on HR policy and procedure, as assigned.
Track the performance appraisal due dates for all staff and follow up with managers and Heads of Base to ensure they are received in a timely manner.
Extract and track relevant training information from performance appraisals and submit to the HR Team at Capital level to be followed in the Mission Training Plan.
Participate in the research and identification of training opportunities for staff.
Ensure the proper follow up and filing of all staff trainings.

Objective 5

Supervise and manage staff under your responsibility.

Tasks & responsibilities:

Provide day-to-day management of staff directly under his/her responsibility.
Set objectives with staff under his/her direct management, and appraise their performance in accordance with Action Against Hunger performance management policies, identifying areas where they require support and capacity building.
Ensure that all HR policies and procedures are followed for staff directly under his/her responsibility.

Objective 6

Provide overall support to the HR Department.

Tasks & responsibilities:

Implement and ensure the application of the HR policy on the mission and provide advice and support to employees and managers.
Participate in elaborating projects related to national HR functioning.
Provide suggestions on how to improve HR functioning throughout the mission.
Draft and circulate HR department communications as necessary.
Ensure the maintenance of Action Against Hunger communication boards.
In collaboration with the HR team in Abuja, develop and maintain a tracking system for mission statistics.

Internal & External Relationship
Internal:

HR Manager: technical guidance, line management, exchange of information, reporting, collaboration, coordination
Logistics and Finance Departments: collaboration, coordination, and exchange of information
Abuja and field-based HR team: collaboration, coordination, and exchange of information
HR Assistant: Line manager

External

Suppliers (newspaper advertising, insurance providers, etc.)
Job applicants and inquiries

Qualifications

Bachelor’s degree in fields related to HR, Administration and Management; masters’ degree a plus.

Skills & Experience
Essential:

Minimum of 2 years’ experience working in HR and/or administrative support positions.
Understanding of national labor law and employment norms and practices.
Excellent verbal and written communication skills.
Approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment.
Computer literacy including all Microsoft Office programs (Word, Excel, Powerpoint, Outlook).
Excellent attention to detail, highly organized, rigorous, self-motivated, a strong sense of responsibility, ability to work independently.
Able to maintain confidentiality.
Capacity for analysis, synthesis and reporting of large amounts of information.

Preferred: