Human Resource and Administrative Assistant at CARE International
CARE International is a global leader within a worldwide movement dedicated to saving lives and ending poverty. We work in over 94 countries around the world to provide over 1000 poverty-fighting development and humanitarian aid projects.
We are recruiting to fill the position below:
Job Title: Human Resource and Administrative Assistant
Location: Maiduguri, Borno
Position Type: Regular
Duration: 6 Months (Extendable)
Job Summary
- Under general supervision of the HR Officer and working closely with the Admin Officer, performs a variety of clerical duties related to the HR functions.
- S/he shall ensure that the overall day to day running of the office administration is conducted in an efficient and cost-effective manner while keeping in mind legal considerations and donor requirements where necessary.
Key Responsibilities
Human Resources:
- Assist in administering the recruitment process by receiving and opening application letters/emails, file in accordance with the title of positions for shortlisting by HR Officer. Prepare the matrix of shortlisted candidates as required.
- Support in the coordination of staff recruitment and send the report to HR Officer
- Support in preparing contracts for staff and send to HR Officer
- Contact candidates for writing tests and interviews. Assist in administering computers for the writing test.
- Maintain the consultant roster and translators/interpreters roster. Be responsible for the filing of consultants’ files.
- Record and maintain attendance records of all staff to ensure the accuracy of all records
- Compile and assist with the shortlist of the candidates and invite shortlisted candidates for interviews.
- Liaise with recruiting managers to prepare interview questions and prepare interview summaries after each interview.
- Participate in Interviews as and when necessary.
- Ensure Anti-terrorism and reference checks are carried out before offer letters are issued out.
- Ensure timely submission of recruitment information to the HR Manager or designate
- Support the database and monitor expiry dates of all staff contracts and renew as and when necessary;
- Monitor staff absence and leave and ensure the filing of appropriate documentation,
- Performs other HR-related duties, as required.
Administrative:
- Ensure correct use of office equipment, servicing, repairs and ensure controls are maintained
- Organizing supplies needed for the events such as training, workshops, seminars, meetings, etc. (stationary, refreshments, lunch, etc.)
- Ensure administrative policies and procedures are followed.
- Provide back-up support to the program support staff in general office work
- Maintain petty cash operation and ensure internal controls and petty cash policies are followed adequately.
- Keep a record of stationary usage for monthly orders (photocopy paper, flipchart paper, stationery for workshops and for the office)
- Type documents and input data as required
- Photocopy and bind documents as required
Qualifications
- A degree in Human Resources, Psychology or any related field
- Good education background, additional training in administrative/ human resources field is an advantage
Required Skills and Experience:
- Experience: Minimum of 2 years NGO experience
- Eligibility: In compliance with the Borno Bill, this position is open to only indigenes of Borno State
- Fluency in English and Hausa is required
- Ability to promote integrity and business ethics; demonstrate mature judgment, trust, and open communication
- Ability to maintain confidentiality
- Demonstrates integrity by modeling the CARE’s values and ethical standards
- Good understanding of CARE business, operational environment, and its program participants and donors
- Ability to remain calm, in control and good humor even under pressure
- Proficient in the use of Microsoft applications, including Excel, Word, PowerPoint & Outlook (or similar software); Good knowledge of Administrative systems, practice, policies, and procedures.
- Strong customer service focus and ability to work well with people from varied backgrounds and cultures at all levels in the organization.
- Strong level of initiative to provide independent follow through on processing issues and concerns.
- Strong problem solving, analytical, operational, and coordinating abilities,
- Ability to demonstrate openness to change and ability to manage complexities
- Ability to ensure effective teamwork, collaborative behavior and build team spirit
- Proficient in the use of computer applications and systems
- Ability to work closely and harmoniously with a team
- Good organizational and communication skills, highly disciplined and responsible
- Computer skills, including internet navigation, and various office applications.
- Demonstrated ability to work in a multicultural environment, and establish harmonious and effective working relationships, both within and outside the organization.
- Previous experience working with an INGO or a Development organization.
- Ability to exercise independent judgment and work with minimum supervision
- Ability to prioritize tasks and work within deadlines
- Excellent interpersonal written and oral communication and presentation skills
- Good knowledge of human resource practice, policies, and procedures
- Familiarity with Local Labour Law and Strong customer service focus
- Building and nurturing relationships
Application Closing Date
10th April, 2020.
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