Human Resources / Admin & Legal Manager at Chevron Employees Multipurpose Cooperative Society Limited (CEMCS Ltd.)

Chevron Employees Multipurpose Cooperative Society (CEMCS Ltd.) – The Society was first registered as Gulf Oil Employees Cooperative Society in 1966. It Changed name to Chevron Employees Cooperative Thrift and Credit Society Limited (CECT & CS LTD) in 1995 inline with the host company’s change management. It was Upgraded to Chevron Employees Multipurpose Cooperative Society (CEMCS Ltd) In 2006 to capture its increasing membership and business scope.

We are currently recruiting to fill the position below:

Job Title: Human Resources / Admin & Legal Manager

Location: Lekki, Lagos

Responsibilities and Duties

Human Resources:

• Coordinates onboarding activities for new employees including documentation, file creation and provision of work tools;
• Ensures job descriptions are available for each role within the company and carries out annual update;
• Audits the human resources needs of departments in line with the company’s policy on hiring/recruitment and communicates the needs to the General Manager (GM);
• Coordinates and conducts entry/exit interviews for employees;
• Actively participates in employee management and dispute resolution process;
• Responsible for creating an open and enabling environment for employees;
• Educates employees on all company policies and procedures such as leave, attendance, and dress code;
• Submits yearly review of employees’ job functions and alignment with organizational goals;
• Coordinates employees’ leave process and ensures adherence to the company’s policy on leave management;
• Supervises the administrative unit staff by ensuring they are enabled to carry out their roles in accordance with their KJR;
• Handles all personnel issues and escalates unresolved issues to the GM for prompt resolution;
• Carries out duties as may be assigned by the GM;
• Prepares and provides timely reports to the GM.

Learning and Development:

• Liaises with line managers to assess the training needs of employees and communicates the needs in line with the company’s policy to the GM for approval.

Performance Management:

• Works with line managers to set and cascade key performance indicators to employees;
• Collates the company’s performance review results and manages documentation;
• Ensures monthly, quarterly, bi-annual or annual performance reviews are carried out by line managers.

Total Reward:

• Works with the company’s accountant to prepare payroll of all employees monthly;
• Prepares and sends payslip to employees monthly.

Administration:

• Maintains, manages, and updates all employees’ individual files both physical and electronic;
• Creates, manages and updates the company’s database with relevant information;
• Acts as the custodian of work tools;
• Ensures employees are provided with all the resources needed to carry out their job functions;
• Responsible for the effective management and supervision of all administrative staff;
• Ensures the proper management of workstations;
• Responsible for the management of the IT unit and provides support when needed;
• Ensures adherence to the company’s policies;
• Prepares monthly reports on activities carried out by the company and sends the reports to the General Manager.

Legal:

• Serves as a liaison between the company and external solicitors;
• Prepares legal documentation and reviews contracts and agreements;
• Responsible for managing files and contracts with vendors;
• Ensures proper filing of important company documents, including legal documents.

Qualifications and Experience

• Bachelor’s degree (Law degree is preferred) from a reputable and accredited higher institution
• Certification in human resources would be an added advantage
• 3 – 5 years’ work experience in a similar role

Application Closing Date
26th June, 2020.