Human Resources Intern at Save the Children Nigeria

Save the Children is the leading independent organization for children in need, with programs in over 120 countries. We save children’s lives. We fight for their rights. We help them fulfil their potential. Save the Children is working in Nigeria because one in five children in Nigeria dies before their fifth birthday. About 40% of children miss out on school and have to work to survive while nearly 2 million children have lost one or both parents to an AIDS-related disease.

We are recruiting to fill the position below:

Job Title: Human Resources Intern (6 months Maternity Cover)

Location: Maiduguri, Borno
Team: HR & Admin Team
Grade: NAT 7

Child Safeguarding: Level 3

The post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

Role Purpose

To provide professional support and assistance for the development and management of Human Resources functions within the Humanitarian team, for the development and maintenance of policies & procedures, for staff welfare and the promotion of the Child Safeguarding Policy.

Scope of Role:

Reports to: HR & Admin Manager
Staff directly reporting to this post: None
Budget responsibility: None

Key Areas of Accountability

File and organize personnel files and other files maintained by the HR unit. Ensure documents are stored in an easy to access and understandable system
Assist in the filing all staff documents appropriately into personnel files/ subject files on daily and weekly basis
Ensure content of all staff files are reviewed occasionally for accuracy and completeness
Assist in maintaining digital records of staff data on Save the Children’s HR shared point
Follow up with staff and recruiting managers on missing documents in personnel and recruitments files
Support program team with volunteer recruitment and contracting
Design and maintain HR document register for in/out documents
Assist in collating induction materials in readiness for Global Induction sessions
Participate in the preparation for induction for new staff on the global and national policy guidelines and procedures
Assist in coordinating HR meetings, training, surveys etc and take minutes of team meetings
Assist the unit with interview coordination
Provide administrative support to the HR Team
Perform other duties as assigned.
Other – Other ad hoc tasks as requested by Line Manager.

Qualifications

University Degree in Human Resources Management, Business Administration, Social Science or equivalent in relevant field

Skills & Experience:
Essential:

Specified Study Area – Human Resources/Administration/Social Sciences or prior experience in Human Resources
Language Requirements – English – Excellent
Excellent computer skills, knowledge of Human Resources Information Systems (HRIS), Excel and demonstrated skills in database management and record keeping.
Superior personal and ethical standards.
Ability to build rapport quickly with internal customers utilizing excellent customer service skills.

Desirable:

Have working knowledge of the local language
Knowledge of HR analytics
Knowledge of the use of Orale and Taleo.

Skills and Behaviours (Our Values in Practice)
Accountability:

Accuracy and timeliness in all areas of responsibility
High level of accuracy in work, and ability to analyse complex sets of relationships and situations
Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

Ambition:

Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
Creating best-in-class EA function
Future-orientated, thinks pro-actively

Collaboration:

Working effectively with stakeholders to achieve common goals
Excellent communication and interpersonal skills
Builds and maintains effective relationships, with their team, colleagues, members and external partners
pproachable, good listener, easy to talk to.

Creativity: