International Medical Corps Job Vacancy : HR Database Assistant

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and Nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

We are recruiting to fill the position below:

Job Title: HR Database Assistant

Location: Maiduguri, Borno

Job Summary

Provide assistance to the HR department, including maintenance of Database system, creation of new records and employment changes for the Human Resources department.

Main Tasks
Daily usage of Deltek Costpoint (CP) and Time & Expense (T&E), including:

Adding and removing projects from LN employee’s Workforce
Granting / Removing T&E seats
Adding, adjusting employee history
Granting leave/holiday entitlements
Running leave accruals (if leave time is accrued monthly)
Maintain the integrity of LN/SSA information in CP including data reconciliations
Running reconciling and ad-hoc reports
Central point of contact for all CP HRIS and T&E systems
Responsible for the validity of data contained in Deltek Costpoint and Time & Expense databases; updating the Active Directory based on changes for employees, i.e. change of roles, manager, location, and reconciliation of CP data to etc.
Monitor the on-boarding and off-boarding workflow tickets;
Monitor data integrity by conducting regularly scheduled maintenance tasks; run queries, review and manipulate Excel reports, identify data errors and inconsistencies;
Coordinate data review and updates with appropriate personnel in Human Resources as well as other departments across the organization;
Perform other duties as assigned. The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily inclusive.

Qualifications and Skills

Bachelor’s degree preferred in CIS or equivalent
Attention to detail
Proofreading skills
Proficiency with Microsoft Office suites
Ability to solve problems and handle database exceptions
Ability to reconcile large groups of data, identify anomalies and systemically fix issues
Superior written and oral communication skills
Superior organizational abilities; able to multi-task
Excellent time management skills and ability to meet deadlines
Flexibility to assume a workload that frequently necessitates an adjustment of priorities
Ability to successfully deal with people at all levels within the organization