Logistics Archivist (Yobe) at Action Against Hunger Nigeria

Action Against Hunger is the world’s hunger specialist and leader in a global movement that aims to end life-threatening hunger for good within our lifetimes. For 40 years, the humanitarian and development organization has been on the front lines, treating and preventing hunger across nearly 50 countries. It served more than 21 million people in 2018 alone.

We are rec recruiting to fill the position below:

Job Title: Logistics Archivist

Location: Damaturu, Yobe
Job Type: Full Time
Department: Logistics
Level: Entry Level
Starting date: As Soon As Possible
Direct Line Manager: Procurement Manager

Objective 1

Improve and ensure the performance of the Procurement archiving

Tasks and Responsibilities:

Provide an up to date archives documentation of PD’s files.
Reorganize and classify in order all PD’s folders.
Control each PD to fulfill them with missing documents by using checklist for completion.
Ensure original documents existing in logistic folders (except for invoices).
Sort out documents to take out on useful double or triple copy
Check all documents to ensure that the filling is correctly done and set up corrections or add missing data.
Monitoring closely all new PD’s archiving and field files.

Objective 2

Implement or improve archiving for all other logistic issues

Tasks and Responsibilities:

Implement kit log tools.
Control all existing for improvement and completion.
Create new folders needed to achieve all archiving. Identify gap or lack.
Set up standard frequencies and methodology for the reception of documents.
Ensure regular updates, Photocopy and Scanning of document.

Objective 3

Create soft archiving folders

Tasks and Responsibilities:

Request support from IT officer for the settings of this tool.
Follow up correctly guidelines from the kitlog.
Ensure that field files forwarded are validated (cross-check of checklist) before any archiving (hard and soft copy).
Make a back up.

Objective 4